Privacy Notice Template for Singapore

A Privacy Notice tells people how an organization collects, uses, and protects their personal data. Under Singapore's Personal Data Protection Act (PDPA), businesses must clearly explain their data handling practices to customers, employees, and website visitors.

This legal document covers key details like what information gets collected, why it's needed, who sees it, and how long it's kept. It also explains data security measures and individuals' rights to access or correct their information. Companies typically display their Privacy Notice on websites, apps, and forms where they gather personal details.

You need a Privacy Notice whenever you start collecting personal data in Singapore. This includes launching a new website, mobile app, or customer loyalty program. It's also essential when opening physical stores that gather customer information, setting up workplace surveillance, or introducing new data collection methods in your business.

Under the PDPA, companies must provide this notice before collecting any personal data. Key moments include employee onboarding, starting email marketing campaigns, installing CCTV cameras, or updating your data handling practices. Getting this right from the start helps build trust and prevents costly compliance issues later.

• Data Privacy Notice: Basic template covering PDPA requirements for general business operations and customer data handling
• Website Privacy Notice: Specifically tailored for online data collection, cookies, and digital tracking activities
• Data Protection Policy And Privacy Notice: Comprehensive document combining internal policies with public notice requirements
• Online Privacy Notice: Focused on e-commerce platforms and online services with specific digital privacy provisions
• Data Protection Notice: Emphasizes security measures and data protection practices for sensitive information handling

• Data Protection Officers (DPOs): Draft and maintain Privacy Notices, ensure PDPA compliance, and update policies as needed
• Business Owners: Responsible for implementing privacy policies and ensuring staff follow data protection guidelines
• Legal Teams: Review and validate Privacy Notices to meet regulatory requirements and protect company interests
• IT Departments: Handle technical implementation of data protection measures outlined in the notice
• Customers and Users: Must acknowledge and consent to the Privacy Notice before sharing personal data
• Employees: Follow data handling procedures and protect personal information as specified in the notice

• Data Inventory: List all types of personal data your organization collects, uses, and shares
• Collection Points: Document every touchpoint where you gather personal information from individuals
• Third Parties: Identify all external organizations receiving or processing the data
• Security Measures: Detail your data protection systems and procedures
• User Rights: Outline how individuals can access, correct, or withdraw consent for their data
• Contact Details: Include your DPO's information and clear procedures for privacy inquiries
• Compliance Check: Our platform ensures your Privacy Notice meets all PDPA requirements automatically

• Purpose Statement: Clear explanation of why personal data is collected and how it will be used
• Data Categories: Specific types of personal information being collected
• Collection Methods: How data is gathered, including automatic collection through websites or apps
• Consent Mechanisms: How individuals agree to data collection and their right to withdraw consent
• Security Measures: Steps taken to protect personal data from unauthorized access
• Data Sharing: List of third parties who may receive the information
• Access Rights: How individuals can view, correct, or delete their personal data
• DPO Contact: Data Protection Officer's details for privacy-related inquiries

A Privacy Notice differs significantly from a Data Processing Notice in several key ways. While both deal with personal data handling, they serve distinct purposes under Singapore's PDPA.

• Scope and Purpose: Privacy Notices provide a broad overview of how an organization handles all personal data, while Data Processing Notices focus specifically on data processing activities and procedures
• Target Audience: Privacy Notices are meant for the general public, customers, and employees, while Data Processing Notices are typically shared between organizations that handle data for each other
• Legal Requirements: Privacy Notices are mandatory for all organizations collecting personal data, but Data Processing Notices are specifically required when outsourcing data processing to third parties
• Content Detail: Privacy Notices outline general data handling practices, while Data Processing Notices contain technical specifications about processing methods, security measures, and data transfer protocols