A Warning Letter To Employee For Absence Without Permission is a crucial document in New Zealand's employment relations framework, used when an employee has failed to follow proper procedures for taking leave or has been absent without notification. This document forms part of the formal disciplinary process required under New Zealand employment law, particularly the Employment Relations Act 2000, which mandates fair and reasonable treatment of employees. The letter should be issued promptly after the unauthorized absence and must clearly document the incident, reference relevant policies, and outline consequences while maintaining procedural fairness. It serves both as a formal warning and as documentation that may be needed if further disciplinary action becomes necessary. The document should be drafted carefully to ensure compliance with New Zealand employment legislation while effectively addressing the specific attendance issue.

1. Letter Header: Company letterhead, date, employee details, and reference number if applicable

2. Subject Line: Clear indication that this is a formal warning letter for unauthorized absence

3. Incident Details: Specific dates and circumstances of the unauthorized absence

4. Previous Communications: Reference to any verbal discussions or attempts to contact the employee

5. Impact Statement: Description of how the unauthorized absence affected the workplace

6. Company Policy Reference: Citation of relevant workplace policies regarding attendance and unauthorized absences

7. Expected Behavior: Clear statement of attendance expectations and proper procedure for requesting leave

8. Consequences: Description of potential consequences if behavior continues

9. Support Offered: Information about available support or resources if there are underlying issues

10. Closing: Signature block and acknowledgment section