A Letter of Intent for a Job is commonly used in New Zealand's employment landscape as an interim document between initial job offer discussions and the formal employment agreement. It is particularly valuable when dealing with senior appointments, complex roles, or situations involving international candidates where multiple stages of negotiation may be required. The document typically follows verbal agreement on key terms and serves to document the preliminary understanding between parties while formal contracts are being prepared. Under New Zealand law, while not creating a binding employment relationship, it creates obligations of good faith and confidentiality. The letter should be drafted carefully to avoid unintended legal obligations while maintaining clear communication about the proposed employment terms.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening Statement: Clear statement of intent to offer employment, referencing any prior discussions or interviews
3. Position Details: Specific job title, department, and reporting relationships
4. Key Employment Terms: Proposed salary, start date, employment type (permanent/fixed-term), and work location
5. Next Steps: Timeline for formal offer, any conditions precedent (e.g., reference checks, medical examinations)
6. Expiry Date: Clear statement of how long the letter of intent remains valid
7. Confidentiality Statement: Statement regarding the confidential nature of the letter and discussions
8. Closing: Signature block and contact information for further discussions
1. Benefits Overview: High-level outline of additional benefits package, used when the company wants to highlight attractive benefits
2. Visa Requirements: Include when the candidate requires visa sponsorship or work permits
3. Probationary Period: Include when the role will be subject to an initial probationary period
4. Pre-employment Conditions: Include when specific qualifications, background checks, or drug tests are required
5. Relocation Assistance: Include when offering support for candidates relocating for the position
6. Share Options/Incentives: Include when the role includes potential share options or other long-term incentives
1. Position Description: Draft or preliminary position description outlining key responsibilities and requirements
2. Benefits Summary: High-level summary of the complete benefits package being offered
3. Required Documentation List: List of documents needed from the candidate to proceed with formal employment
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