Videography Contract Template for New Zealand

This comprehensive legal agreement governs the provision of videography services in New Zealand, establishing the terms and conditions between a videographer or production company and their client. The contract complies with New Zealand law, including the Contract and Commercial Law Act 2017 and Copyright Act 1994, and covers essential elements such as service scope, deliverables, payment terms, intellectual property rights, and liability provisions. It includes specific protections for both parties while ensuring clarity in project expectations, timelines, and quality standards.

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What is a Videography Contract?

The Videography Contract serves as a legally binding agreement under New Zealand law for professional video production services. This document is essential when engaging a videographer or production company for various projects, including corporate videos, events, weddings, or marketing content. The contract addresses key aspects such as project scope, technical specifications, copyright ownership, usage rights, payment terms, and delivery requirements. It incorporates relevant New Zealand legislation, including the Contract and Commercial Law Act 2017, Copyright Act 1994, and Consumer Guarantees Act 1993, providing comprehensive protection for both service providers and clients while ensuring clear communication of expectations and deliverables.

What sections should be included in a Videography Contract?

1. Parties: Identification of the videographer/company and the client with full legal names and contact details

2. Background: Context of the agreement and brief overview of the videography services to be provided

3. Definitions: Key terms used throughout the contract defined for clarity

4. Scope of Services: Detailed description of videography services, including shooting, editing, and delivery specifications

5. Project Timeline: Key dates, milestones, and delivery schedules

6. Payment Terms: Fees, payment schedule, deposit requirements, and payment methods

7. Client Obligations: Client responsibilities including access, permits, and cooperation requirements

8. Intellectual Property Rights: Copyright ownership, licensing terms, and usage rights

9. Equipment and Resources: Equipment to be used and responsibility for provision

10. Cancellation and Rescheduling: Terms for cancellation, postponement, and associated fees

11. Delivery and Acceptance: Final delivery format, revision process, and acceptance criteria

12. Confidentiality: Protection of confidential information from both parties

13. Liability and Insurance: Limitation of liability, indemnification, and insurance requirements

14. General Provisions: Standard legal clauses including governing law, dispute resolution, and entire agreement

What sections are optional to include in a Videography Contract?

1. Location Services: Specific terms for filming at multiple or special locations, used when filming occurs outside studio/standard venues

2. Talent Release: Terms regarding talent permissions and releases, used when filming involves actors or specific individuals

3. Additional Crew: Terms for additional crew members or subcontractors, used for larger productions

4. Travel and Accommodation: Terms for travel arrangements and costs, used for projects requiring travel

5. Special Effects and Post-Production: Specific terms for advanced editing or effects, used for projects requiring complex post-production

6. Music Licensing: Terms for music usage and licensing, used when commercial music is included

7. Drone Filming: Special terms and compliance requirements for aerial filming, used when drone footage is required

8. Covid-19 Protocols: Health and safety measures specific to pandemic conditions, used when relevant to current circumstances

What schedules should be included in a Videography Contract?

1. Schedule 1: Project Specifications: Detailed technical specifications, shot list, and creative brief

2. Schedule 2: Price Schedule: Detailed breakdown of costs including optional extras and additional services

3. Schedule 3: Project Timeline: Detailed production schedule including pre-production, shooting, and post-production milestones

4. Schedule 4: Equipment List: Comprehensive list of equipment to be used in the project

5. Appendix A: Style Guide: Visual style references and creative direction guidelines

6. Appendix B: Location Details: Specific information about filming locations including maps and access details

7. Appendix C: Required Permits: Copies of necessary filming permits and location permissions

8. Appendix D: Insurance Certificates: Copies of relevant insurance documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Media and Entertainment

Wedding and Events

Corporate Communications

Marketing and Advertising

Education

Real Estate

Tourism and Hospitality

Non-Profit

Sports and Recreation

Fashion and Retail

Government and Public Sector

Relevant Teams

Legal

Marketing

Creative Services

Digital Media

Events

Procurement

Communications

Business Development

Operations

Project Management

Relevant Roles

Videographer

Video Producer

Production Manager

Creative Director

Project Manager

Marketing Manager

Events Manager

Wedding Planner

Content Creator

Digital Media Specialist

Legal Counsel

Business Development Manager

Account Manager

Communications Manager

Procurement Officer

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