The Salary Deduction Form is a critical document used in New Zealand employment relationships when an employer needs to make regular deductions from an employee's wages or salary. These deductions might include KiwiSaver contributions, union fees, health insurance premiums, or other agreed payments. The form is designed to comply with the Wages Protection Act 1983, which requires explicit written consent from employees before any deductions can be made. It serves as both a record of the employee's authorization and a detailed specification of the deduction arrangements, protecting both parties' interests and ensuring transparency in wage-related transactions.
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1. Employee Information: Employee's full name, employee ID, and contact details
2. Employer Information: Company name, address, and contact details
3. Deduction Details: Specific amount or percentage to be deducted, frequency of deductions, and start date
4. Purpose of Deduction: Clear statement of what the deduction is for and how it will be used or transferred
5. Employee Authorization: Express written consent statement confirming the employee's agreement to the deduction
6. Declaration: Statement confirming that the employee understands the deduction arrangement and their right to vary or withdraw consent
1. Variation Clause: Section specifying how the deduction amount may be varied, used when the deduction amount might need to change over time
2. Term and Termination: Section specifying the duration of the deduction arrangement and how it can be terminated, used for fixed-term deduction arrangements
3. Multiple Deduction Schedule: Used when there are multiple types of deductions to be authorized in the same form
4. Third Party Payment Details: Required when deductions are being paid to a third party (e.g., insurance provider, union dues)
1. Schedule 1 - Payment Details: Details of bank account or payment destination for the deducted amounts
2. Schedule 2 - Deduction Calculation Method: Used when the deduction calculation is complex or varies based on certain factors
3. Appendix A - Related Policies: References to relevant company policies or procedures related to the deduction
Relevant legal definitions
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Professional Services
Manufacturing
Retail
Healthcare
Education
Technology
Construction
Hospitality
Financial Services
Public Sector
Non-Profit
Agriculture
Mining
Transportation
Telecommunications
Relevant Teams
Human Resources
Payroll
Finance
Accounting
Legal
Operations
Administration
Relevant Roles
HR Manager
Payroll Officer
HR Administrator
Finance Manager
Accounting Manager
HR Director
Payroll Manager
HR Business Partner
Finance Officer
HR Coordinator
Compensation and Benefits Manager
HR Operations Manager
Financial Controller
HR Generalist
Payroll Administrator
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