The Real Estate Invoice is a crucial document in New Zealand's property transaction process, used to formally request payment for real estate services rendered. This document is typically issued upon successful completion of a property sale or when specific real estate services have been provided. It must comply with New Zealand's Goods and Services Tax Act 1985 and the Real Estate Agents Act 2008, requiring specific information such as GST registration numbers, detailed service descriptions, and clear payment terms. The invoice serves as both a payment request and a legal record of the transaction, documenting the commission, any marketing expenses, and additional services provided during the property sale process. It's essential for maintaining transparent financial records and ensuring compliance with New Zealand's tax and real estate regulations.
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1. Invoice Header: Contains invoice number, date, GST registration number, and real estate agency details
2. Client Information: Full details of the client being billed, including name, address, and contact information
3. Property Details: Specific information about the property related to the invoice, including address and transaction reference
4. Service Description: Detailed description of the real estate services provided
5. Fee Calculation: Breakdown of the commission or fee calculation based on the sale price or agreed terms
6. Payment Summary: Subtotal, GST amount, and total amount due
7. Payment Terms: Payment due date and acceptable payment methods
8. Bank Details: Agency's bank account information for payment transfer
1. Additional Services: Details of any additional services provided beyond standard real estate services, such as marketing or property staging
2. Disbursements: Itemized list of reimbursable expenses incurred during the sale process
3. Multiple Property Listing: Used when the invoice covers services for multiple properties
4. GST Zero-Rating: Special section required when the transaction qualifies for zero-rating under GST regulations
5. Agency Agreement Reference: Reference to the original agency agreement when needed for complex transactions
1. Marketing Expense Breakdown: Detailed listing of all marketing expenses if charged separately
2. Commission Calculation Schedule: Detailed breakdown of commission calculation for complex fee structures
3. Third-Party Services: Schedule of any third-party services arranged by the agency and included in the invoice
4. Payment History: Schedule showing any previous payments or deposits made if applicable
Relevant legal definitions
Agency
Agent
Commission
GST
Property
Services
Sale Price
Settlement Date
Marketing Expenses
Disbursements
Payment Due Date
Invoice Date
Transaction Reference
Additional Services
Agency Agreement
Vendor
Purchaser
Net Amount
GST Amount
Total Amount Due
Marketing Period
Service Period
Zero-rated Supply
Agent
Commission
GST
Property
Services
Sale Price
Settlement Date
Marketing Expenses
Disbursements
Payment Due Date
Invoice Date
Transaction Reference
Additional Services
Agency Agreement
Vendor
Purchaser
Net Amount
GST Amount
Total Amount Due
Marketing Period
Service Period
Zero-rated Supply
Clauses
Relevant Industries
Real Estate
Property Development
Commercial Property
Residential Property
Property Management
Professional Services
Construction
Retail Property
Industrial Property
Relevant Teams
Finance
Accounts Receivable
Real Estate Sales
Property Management
Administration
Compliance
Legal
Operations
Relevant Roles
Real Estate Agent
Property Manager
Sales Manager
Accounts Receivable Officer
Finance Manager
Real Estate Branch Manager
Administrative Assistant
Compliance Officer
Real Estate Transaction Coordinator
Trust Account Administrator
Business Development Manager
Chief Financial Officer
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