A Painting Invoice is a essential business document used in New Zealand's construction and property maintenance sectors to bill clients for painting services rendered. This document must comply with New Zealand's GST regulations and fair trading laws, requiring specific elements such as GST registration numbers, detailed service descriptions, and clear payment terms. It serves multiple purposes: as a tax invoice for GST purposes, a formal payment request, and a record of services provided. The document is typically used upon completion of painting work or at agreed milestones for larger projects, documenting both labor and materials costs. It's designed to protect both service providers and clients by clearly outlining the scope of work completed, materials used, and associated charges while meeting all legal and tax requirements under New Zealand law.
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1. Invoice Header: Contains business name, logo, contact details, and the word 'Tax Invoice' clearly displayed
2. Invoice Details: Invoice number, date, due date, and GST number
3. Client Information: Full name/business name and address of the client
4. Service Description: Detailed breakdown of painting services provided, including locations/areas painted
5. Pricing Breakdown: Itemized list of services with unit prices, quantities, and subtotals
6. Materials Used: List of paint and other materials used with quantities and costs
7. GST Calculation: Subtotal, GST amount, and total amount including GST
8. Payment Terms: Payment due date, acceptable payment methods, and bank account details
9. Additional Notes: Any special conditions or important information about the service provided
1. Progress Payment Details: Used for larger jobs where progressive payments are required, showing previous payments and remaining balance
2. Warranty Information: Include when specific warranties are provided for the paint job
3. Health and Safety Compliance: Include for commercial jobs or when specific safety measures were implemented
4. Variations: Used when there were changes to the original scope of work, showing additional work and associated costs
1. Time Sheet: Detailed breakdown of hours worked and labor charges
2. Materials Schedule: Detailed list of materials used including paint types, quantities, and specifications
3. Photos: Before and after photos of the painted areas, if agreed with client
4. Variation Details: Detailed documentation of any variations to original scope, including client approvals
Relevant legal definitions
Services
Materials
Work Area
Scope of Work
Variations
GST
Due Date
Payment Terms
Completion Date
Surface Preparation
Prime Coat
Finish Coat
Labor Charges
Call-out Fee
Fixed Price
Hourly Rate
Touch-up Work
Warranty Period
Practical Completion
Progress Payment
Retention
Site
Working Day
Authorized Representative
Materials
Work Area
Scope of Work
Variations
GST
Due Date
Payment Terms
Completion Date
Surface Preparation
Prime Coat
Finish Coat
Labor Charges
Call-out Fee
Fixed Price
Hourly Rate
Touch-up Work
Warranty Period
Practical Completion
Progress Payment
Retention
Site
Working Day
Authorized Representative
Clauses
Relevant Industries
Construction
Real Estate
Property Management
Residential Services
Commercial Services
Building Maintenance
Home Improvement
Facility Management
Property Development
Interior Design
Relevant Teams
Accounts Receivable
Accounts Payable
Finance
Operations
Project Management
Facilities Management
Construction Management
Property Management
Administration
Procurement
Relevant Roles
Painter
Painting Contractor
Building Manager
Property Manager
Accounts Receivable Clerk
Accounts Payable Clerk
Project Manager
Construction Manager
Facility Manager
Finance Manager
Small Business Owner
Contractor Administrator
Quantity Surveyor
Interior Designer
Building Maintenance Supervisor
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