Medical Records Release Form for New Zealand

Medical Records Release Form Template for New Zealand

A standardized legal document compliant with New Zealand's Privacy Act 2020 and Health Information Privacy Code 2020, designed to authorize the release of an individual's medical records from one party to another. This form establishes the legal framework for the secure transfer of medical information, specifying the scope of information to be released, the intended recipients, and the duration of the authorization. It includes necessary patient rights disclosures, privacy protections, and specific provisions required under New Zealand healthcare legislation, ensuring both the protection of patient privacy and the legitimate sharing of medical information.

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What is a Medical Records Release Form?

The Medical Records Release Form is a critical document used in New Zealand healthcare settings to facilitate the authorized sharing of patient medical information. This document becomes necessary when patient records need to be transferred between healthcare providers, shared with insurance companies, or released to other authorized parties. The form must comply with the Privacy Act 2020, the Health Information Privacy Code 2020, and other relevant New Zealand healthcare regulations. It contains specific provisions for patient identification, detailed description of records to be released, purpose of release, and duration of authorization. The document serves as both a legal authorization and a record of consent, protecting the rights of patients while enabling necessary information sharing in the healthcare system.

What sections should be included in a Medical Records Release Form?

1. Patient Information: Details of the patient including full name, date of birth, NHI number, address, and contact information

2. Healthcare Provider Information: Details of the healthcare provider/facility releasing the records, including name, address, and contact information

3. Recipient Information: Details of the person or organization authorized to receive the medical records, including name, address, and contact information

4. Records to be Released: Specific description of medical records to be released, including date ranges and types of information

5. Purpose of Release: Statement of the purpose for which the medical records are being released

6. Duration of Authorization: Specification of how long the authorization remains valid

7. Patient Rights Statement: Statement of patient's rights regarding the release of information, including right to revoke authorization

8. Signature Block: Space for patient or authorized representative signature, date, and witness signature if required

What sections are optional to include in a Medical Records Release Form?

1. Specific Exclusions: Section to explicitly state any parts of the medical record that should NOT be released - used when patient wants to withhold specific information

2. Mental Health Records Authorization: Additional authorization specifically for mental health records - required when mental health records are included

3. Representative Authority: Section establishing the authority of a representative to act on behalf of the patient - used when someone other than the patient is authorizing release

4. Electronic Transfer Authorization: Specific authorization for electronic transfer of records - used when records will be transmitted electronically

5. Fees and Charges: Information about any costs associated with the release of records - used when the provider charges for record copying/transfer

What schedules should be included in a Medical Records Release Form?

1. Schedule 1 - Types of Medical Records: Detailed checklist of specific types of medical records that may be released (e.g., lab results, imaging reports, consultation notes)

2. Schedule 2 - Authorized Recipients List: List of all authorized recipients when multiple parties are authorized to receive the records

3. Appendix A - Glossary: Definitions of medical and legal terms used in the form

4. Appendix B - Privacy Statement: Detailed privacy statement explaining how the information will be handled and protected

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Genie AI

Cost

Free to use
Relevant Industries

Healthcare

Insurance

Legal Services

Social Services

Education

Employment Services

Government Services

Medical Research

Pharmaceutical

Disability Services

Relevant Teams

Medical Records

Compliance

Legal

Privacy

Clinical Administration

Patient Services

Health Information Management

Quality Assurance

Risk Management

Operations

Relevant Roles

Medical Records Administrator

Healthcare Provider

Privacy Officer

Compliance Manager

Medical Practice Manager

Legal Counsel

Healthcare Administrator

Clinical Director

Insurance Claims Processor

Research Coordinator

Human Resources Manager

Occupational Health Officer

Medical Secretary

Health Information Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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