The Executive Job Offer Letter is a crucial document used when extending formal employment offers to senior-level candidates in New Zealand. It serves as the preliminary agreement between an organization and a prospective executive, typically preceding a more detailed employment agreement. This document must comply with New Zealand employment law, including the Employment Relations Act 2000, Companies Act 1993, and other relevant legislation. The letter typically includes essential information such as position details, compensation package, benefits, start date, reporting relationships, and any special conditions of employment. It's designed to be both welcoming and professional while clearly articulating the key terms of the executive position being offered.
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1. Opening and Introduction: Company letterhead, date, recipient's name and address, and welcoming statement
2. Position Details: Job title, reporting relationship, and brief description of role and responsibilities
3. Start Date and Location: Proposed employment start date and primary work location
4. Compensation Package: Base salary, payment frequency, and method of payment
5. Benefits Overview: Standard benefits including health insurance, KiwiSaver, and other core benefits
6. Working Hours and Leave: Expected working hours, annual leave entitlement, and other leave provisions
7. Probationary Period: Details of any trial period or probationary terms
8. Notice Period: Required notice periods for termination by either party
9. Confidentiality: Basic confidentiality requirements and intellectual property provisions
10. Acceptance Instructions: How to accept the offer and by what deadline
11. Closing: Signature block and congratulatory closing statement
1. Sign-on Bonus: Details of any one-time signing bonus, including amount, payment timing, and any clawback provisions
2. Equity Compensation: Information about stock options, restricted shares, or other equity-based compensation
3. Relocation Assistance: Details of relocation support if the candidate needs to relocate
4. Executive Benefits: Additional benefits specific to executive level such as car allowance, executive health checks
5. Performance Bonus: Details of any performance-based bonus or incentive schemes
6. Post-Employment Restrictions: Non-compete and non-solicitation clauses if required
7. International Travel: Expected international travel requirements and related compensation
8. Board Positions: Any board or director positions included with the role
1. Schedule 1: Detailed Position Description: Comprehensive outline of role responsibilities, objectives, and key performance indicators
2. Schedule 2: Benefits Summary: Detailed breakdown of all benefits, including insurance coverage, retirement benefits, and other perks
3. Schedule 3: Executive Bonus Scheme: Full details of any performance-based compensation structure
4. Schedule 4: Company Policies: Key company policies that form part of the employment relationship
5. Appendix A: Equity Plan Summary: Summary of any share schemes or equity compensation plans
6. Appendix B: Relocation Policy: Detailed relocation assistance terms and conditions if applicable
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