The Change Of Hours Letter To Employee is a crucial document in New Zealand employment relations, used when there is a need to formally modify an employee's working hours. This modification may arise from various circumstances including business operational changes, employee requests for flexibility, or organizational restructuring. The document must comply with New Zealand employment law, particularly the Employment Relations Act 2000, which requires employment variations to be documented in writing. It serves as a formal amendment to the existing employment agreement, detailing the new hours arrangement, effective date, and any consequential changes to employment terms. This letter is essential for maintaining clear records of employment terms and ensuring both parties have explicitly agreed to the changes, which is a key requirement under New Zealand's good faith employment principles.
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1. Letter Header: Company letterhead, date, employee's name and address
2. Greeting: Professional salutation to the employee
3. Current Arrangement Reference: Reference to the existing employment agreement and current working hours
4. Change Description: Clear statement of the proposed changes to working hours, including specific days and times
5. Effective Date: The date from which the new hours will take effect
6. Reason for Change: Brief explanation of why the change is being implemented (if appropriate)
7. Impact on Pay: Clear statement of any changes to remuneration as a result of the hours change
8. Other Terms Confirmation: Confirmation that all other employment terms and conditions remain unchanged
9. Acknowledgment: Space for employee signature to indicate agreement to the changes
10. Closing: Professional closure including contact details for questions and signature block
1. Transition Arrangements: Details of any phasing or transition period for implementing the new hours, used when the change needs to be graduated
2. Impact on Benefits: Explanation of any changes to benefits, leave entitlements, or other terms affected by the hours change, used when these are materially affected
3. Trial Period: Details of any trial period for the new hours arrangement, used when the change is being tested before permanent implementation
4. Review Process: Information about how and when the new arrangement will be reviewed, used when the change needs periodic assessment
5. Consultation Process Summary: Brief recap of any consultation process that led to this change, used when there has been formal consultation
1. New Work Schedule: Detailed breakdown of new working hours, including start/finish times and days of work
2. Comparative Schedule: Side-by-side comparison of old and new working hours, helpful for clarity
3. Pay Calculation: Detailed breakdown of any pay adjustments resulting from the hours change
Relevant legal definitions
Clauses
Current Employment Terms Reference
Hours of Work
Effective Date
Remuneration Adjustment
Leave Entitlements
Other Terms Confirmation
Consultation
Agreement and Acknowledgment
Good Faith
Notice Period
Review Period
Implementation Process
Work Location
Break Entitlements
Roster Arrangements
Transition Period
Hours of Work
Effective Date
Remuneration Adjustment
Leave Entitlements
Other Terms Confirmation
Consultation
Agreement and Acknowledgment
Good Faith
Notice Period
Review Period
Implementation Process
Work Location
Break Entitlements
Roster Arrangements
Transition Period
Relevant Industries
Retail
Hospitality
Healthcare
Manufacturing
Professional Services
Education
Technology
Financial Services
Construction
Transport and Logistics
Public Sector
Not-for-Profit
Agriculture
Mining and Resources
Media and Entertainment
Relevant Teams
Human Resources
People and Culture
Legal
Operations
Administration
Employee Relations
Workforce Planning
Compliance
Management
Relevant Roles
Human Resources Manager
HR Business Partner
People and Culture Manager
Employment Relations Manager
HR Director
Operations Manager
Department Manager
Line Manager
Supervisor
Business Owner
General Manager
Chief Human Resources Officer
HR Administrator
Workforce Planning Manager
Employee Relations Specialist
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