Proposal Evaluation Form for the Netherlands

Proposal Evaluation Form Template for Netherlands

A standardized document used in the Netherlands for evaluating proposals and tenders in accordance with Dutch procurement law (Aanbestedingswet 2012) and EU procurement directives. This form ensures a systematic, transparent, and objective assessment of proposals through predetermined criteria, weighted scoring systems, and detailed evaluation matrices. It incorporates compliance checks with Dutch procurement regulations, documents evaluator decisions, and provides a clear audit trail for the selection process while maintaining fairness and equal treatment of all bidders.

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What is a Proposal Evaluation Form?

The Proposal Evaluation Form is a critical document used in Dutch procurement processes to assess and evaluate proposals or tenders submitted by potential contractors or suppliers. It is designed to comply with the Dutch Public Procurement Act 2012 (Aanbestedingswet 2012) and related EU directives, ensuring transparency, fairness, and objectivity in the evaluation process. This document is essential when organizations need to make procurement decisions through a structured evaluation framework, particularly for public tenders or significant private sector procurement activities. The form typically includes detailed scoring criteria, weighted evaluation matrices, compliance checks, and comprehensive assessment guidelines, allowing evaluators to make informed and defensible decisions while maintaining an audit trail of the evaluation process.

What sections should be included in a Proposal Evaluation Form?

1. Basic Information: Identification details including proposal reference number, submitting organization, date received, and evaluation date

2. Evaluator Information: Names and roles of all evaluators involved in the assessment process

3. Evaluation Criteria Overview: List of all evaluation criteria with their respective weightings and maximum scores

4. Technical Evaluation: Detailed assessment of technical aspects of the proposal against predetermined criteria

5. Financial Evaluation: Assessment of financial aspects, including price analysis and cost reasonableness

6. Compliance Check: Verification of compliance with mandatory requirements and submission guidelines

7. Scoring Summary: Overall scores for each major category and total weighted score

8. Evaluator Comments: Detailed justification for scores and specific observations

9. Recommendation: Final recommendation based on the evaluation results

What sections are optional to include in a Proposal Evaluation Form?

1. Innovation Assessment: Used when innovative solutions or approaches are specifically requested in the tender

2. Sustainability Evaluation: When environmental and social impact considerations are part of the evaluation criteria

3. Past Performance Review: When previous experience with the proposer needs to be considered

4. Risk Assessment: Detailed analysis of potential risks when the project is complex or high-value

5. Local Content Evaluation: When local content requirements are part of the tender specifications

6. Interview/Presentation Notes: When oral presentations or interviews are part of the evaluation process

What schedules should be included in a Proposal Evaluation Form?

1. Detailed Scoring Matrix: Complete breakdown of scores for each criterion and sub-criterion

2. Evaluation Criteria Definitions: Detailed descriptions and guidance for each evaluation criterion

3. Price Analysis Worksheet: Detailed breakdown of financial evaluation calculations

4. Compliance Checklist: Checklist of all mandatory requirements and their fulfillment status

5. Evaluator Declaration Forms: Signed declarations of no conflict of interest from each evaluator

6. Reference Check Templates: Standard forms used for checking references if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Evaluation Form

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Government and Public Sector

Construction and Infrastructure

Information Technology

Healthcare

Education

Energy and Utilities

Transportation and Logistics

Professional Services

Manufacturing

Research and Development

Defense and Security

Environmental Services

Telecommunications

Relevant Teams

Procurement

Legal

Finance

Technical Assessment

Quality Assurance

Risk Management

Compliance

Project Management

Strategic Sourcing

Contract Administration

Internal Audit

Relevant Roles

Procurement Manager

Tender Coordinator

Contract Manager

Project Manager

Technical Evaluator

Financial Analyst

Legal Counsel

Compliance Officer

Bid Manager

Category Manager

Quality Assurance Manager

Risk Manager

Senior Buyer

Procurement Specialist

Tender Committee Member

Chief Procurement Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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