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1. Parties: Identification of the Landlord and the Property Management Agent, including full legal names, addresses, and registration details
2. Background: Context of the agreement, including brief description of the property and the landlord's desire to engage the agent for management services
3. Definitions: Definitions of key terms used throughout the agreement, including 'Property', 'Services', 'Management Fee', etc.
4. Appointment and Term: Formal appointment of the agent, duration of the agreement, and renewal terms
5. Agent's Services and Obligations: Comprehensive list of services to be provided by the agent, including property maintenance, tenant management, and financial administration
6. Landlord's Obligations: Responsibilities of the landlord, including providing necessary information, maintaining insurance, and funding requirements
7. Financial Arrangements: Details of management fees, expense handling, accounting procedures, and banking arrangements
8. Authority and Decision Making: Scope of agent's authority to act on landlord's behalf, including spending limits and approval requirements
9. Reporting and Communications: Requirements for regular reporting, communication protocols, and documentation
10. Insurance and Liability: Insurance requirements and allocation of liability between parties
11. Termination: Conditions and procedures for termination by either party, including notice periods and consequences
12. Data Protection: Compliance with GDPR/AVG requirements and data handling procedures
13. Governing Law and Disputes: Specification of Dutch law as governing law and dispute resolution procedures
1. Multiple Properties Management: Additional provisions for managing multiple properties, including portfolio-specific requirements and reporting
2. Special Services: Terms for additional services beyond standard property management, such as renovation project management or sustainability improvements
3. Emergency Procedures: Specific protocols for handling emergency situations, particularly relevant for larger properties or special-use buildings
4. Staff and Subcontractors: Terms regarding the agent's use of staff and subcontractors, particularly relevant for larger properties
5. Sustainability Requirements: Special provisions for environmental and sustainability requirements, increasingly important in Dutch property management
6. Anti-Money Laundering Compliance: Detailed procedures for Wwft compliance, particularly relevant for high-value properties or international clients
7. VvE Management: Specific provisions for managing relationships with Owners' Associations (VvE), relevant for properties in apartment complexes
1. Schedule 1 - Property Details: Detailed description of the property/properties, including address, size, facilities, and specific features
2. Schedule 2 - Services Specification: Detailed breakdown of all management services to be provided, including frequency and standards
3. Schedule 3 - Fee Schedule: Comprehensive breakdown of management fees, additional service fees, and expense arrangements
4. Schedule 4 - Authorized Persons: List of authorized contacts and decision-makers for both parties, including emergency contacts
5. Schedule 5 - Reporting Templates: Standard formats for regular reports and financial statements
6. Appendix A - Property Maintenance Schedule: Planned maintenance schedule and procedures
7. Appendix B - Emergency Procedures: Detailed emergency response procedures and contact information
8. Appendix C - Insurance Certificates: Copies of required insurance certificates and coverage details
Agent
Applicable Laws
Approved Contractors
Authorised Person
Building
Business Day
Commencement Date
Common Areas
Confidential Information
Data Protection Laws
Emergency
Emergency Services
Expiry Date
Fee Schedule
Financial Year
Force Majeure
Gross Annual Rent
Initial Term
Insurance Requirements
Landlord
Management Fee
Management Services
Operating Expenses
Permitted Use
Property
Property Manager
Rent
Rental Period
Security Deposit
Service Charge
Service Level Standards
Services
Tenancy Agreement
Tenant
Term
Termination Date
Utilities
VAT
VvE (Vereniging van Eigenaars)
Working Hours
Duration and Term
Services
Authority and Powers
Property Manager's Duties
Landlord's Obligations
Management Fees
Financial Management
Reporting and Communication
Insurance Requirements
Maintenance and Repairs
Emergency Procedures
Tenant Management
Compliance
Record Keeping
Data Protection
Confidentiality
Anti-Money Laundering
Liability and Indemnification
Force Majeure
Assignment and Subcontracting
Termination
Post-Termination Obligations
Notices
Entire Agreement
Severability
Amendments
Governing Law
Dispute Resolution
Third Party Rights
Real Estate
Property Management
Residential Housing
Commercial Property
Property Investment
Facility Management
Property Development
Real Estate Investment Trusts (REITs)
Asset Management
Property Services
Legal
Real Estate
Property Management
Operations
Asset Management
Compliance
Finance
Facilities
Contract Administration
Risk Management
Property Manager
Real Estate Manager
Asset Manager
Facility Manager
Property Management Director
Real Estate Investment Manager
Legal Counsel
Contract Manager
Operations Manager
Portfolio Manager
Property Administrator
Compliance Officer
Real Estate Agent
Building Manager
Property Services Coordinator
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