The Limited Company Invoice is a fundamental business document used by Dutch BVs (Besloten Vennootschap) for billing clients and maintaining financial records. It must comply with the Dutch Tax Authority (Belastingdienst) requirements and the EU VAT Directive. This document is essential for businesses operating in the Netherlands, as it serves multiple purposes: recording sales, establishing payment obligations, supporting VAT returns, and providing evidence for tax deductions. The invoice must include specific elements such as unique invoice numbers, VAT identification numbers, and clear payment terms. It's particularly important for maintaining proper business administration and ensuring compliance with Dutch bookkeeping requirements, which mandate retention of invoices for at least 7 years.
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1. Company Details (Header): Issuing company's full legal name, BV designation, registered address, KvK (Chamber of Commerce) number, and VAT number
2. Invoice Information: Invoice number, date of issue, and any reference numbers
3. Client Details: Recipient's full legal name, address, and if applicable, their VAT number
4. Service/Product Description: Detailed description of goods/services provided, including delivery date or period of service
5. Financial Details: Unit prices, quantities, subtotals, VAT calculations, and total amount due
6. Payment Terms: Due date, payment methods, bank account details, and any early payment discounts
7. Legal Requirements: Mandatory statements required by Dutch law, including VAT reverse charge if applicable
1. Purchase Order Reference: Include when the client has provided a PO number or when required by client's procurement process
2. Project Details: Add for project-based work to specify project name, phase, or milestone information
3. Delivery Details: Include for physical goods showing delivery address and shipping terms
4. Special Payment Instructions: Add when there are specific payment arrangements or installment terms
5. Discount Terms: Include when offering early payment or volume discounts
6. Contact Information: Add specific department or person for invoice queries when dealing with large organizations
1. Time Sheet: Detailed breakdown of hours worked (for service-based invoices)
2. Delivery Note: Proof of delivery documentation for physical goods
3. Specification Sheet: Detailed breakdown of products/services when main invoice needs to remain concise
4. VAT Calculation Details: Detailed VAT calculations for complex transactions with multiple rates
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Information Technology
Manufacturing
Retail
Construction
Consulting
Healthcare
Transportation and Logistics
Financial Services
Real Estate
Creative Industries
Engineering
Wholesale Trade
Relevant Teams
Finance
Accounts Receivable
Administration
Treasury
Accounting
Tax
Credit Control
Operations
Sales Administration
Client Services
Relevant Roles
Financial Controller
Accounts Receivable Manager
Finance Director
Accountant
Billing Coordinator
Business Owner
Office Manager
Finance Manager
Accounts Manager
Tax Specialist
Bookkeeper
Administrative Assistant
Credit Controller
Chief Financial Officer
Financial Administrator
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