The Limited Company Invoice is a fundamental business document used in South African commercial transactions when a registered limited company provides goods or services to another business or individual. This document type must comply with the Value-Added Tax Act 89 of 1991 and the Companies Act 71 of 2008, requiring specific information such as VAT registration numbers, company registration details, and prescribed tax calculations. The invoice serves multiple purposes: it acts as a formal payment request, a tax document for VAT purposes, and a legal record of the transaction. It's essential for business record-keeping, tax compliance, and financial auditing purposes, and must be retained for a minimum period as specified by South African law. The format and content must align with SARS requirements while also serving practical business needs for both the issuing and receiving parties.
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1. Company Information Header: Issuing company's full registered name, registration number, VAT number, and complete business address
2. Client Information: Client's full registered name, registration number, VAT number (if applicable), and complete business address
3. Invoice Details: Invoice number, date of issue, and any reference numbers or purchase order numbers
4. Service/Product Description: Detailed description of goods or services provided, including quantities and unit prices
5. Financial Breakdown: Subtotal, VAT amount, and total amount payable clearly displayed
6. Payment Terms: Payment due date, acceptable payment methods, and banking details
7. Legal Notices: Required legal statements regarding VAT, late payment terms, and other regulatory notices
1. Delivery Details: Include when physical goods are being invoiced, showing delivery address and shipping terms
2. Time Sheet: Include for service-based invoices where time tracking is relevant
3. Project Milestone Reference: Include when invoice relates to specific project milestones or deliverables
4. Discount Information: Include when early payment or other discounts are offered
5. Foreign Currency Conversion: Include when transaction involves foreign currency, showing exchange rates and dates
1. Detailed Work Breakdown: Itemized list of work performed or products supplied with detailed descriptions
2. Rate Card: Applicable rates for different services or products when multiple rates are involved
3. Supporting Documentation: Copies of purchase orders, delivery notes, or other relevant documentation
Relevant legal definitions
VAT
Tax Invoice
Due Date
Payment Terms
Company Registration Number
VAT Registration Number
Purchase Order
Invoice Number
Service Description
Delivery Terms
Late Payment Interest
Business Day
Exchange Rate
Credit Terms
Service Provider
Client
Billing Period
Payment Method
Bank Details
Outstanding Amount
Early Payment Discount
Tax Period
Zero-Rated Supply
Standard-Rated Supply
Invoice Date
Tax Invoice
Due Date
Payment Terms
Company Registration Number
VAT Registration Number
Purchase Order
Invoice Number
Service Description
Delivery Terms
Late Payment Interest
Business Day
Exchange Rate
Credit Terms
Service Provider
Client
Billing Period
Payment Method
Bank Details
Outstanding Amount
Early Payment Discount
Tax Period
Zero-Rated Supply
Standard-Rated Supply
Invoice Date
Clauses
Relevant Industries
Manufacturing
Professional Services
Technology and Software
Construction
Retail
Wholesale
Consulting
Healthcare
Education
Financial Services
Transportation and Logistics
Real Estate
Mining
Agriculture
Telecommunications
Relevant Teams
Finance
Accounting
Administration
Operations
Procurement
Tax
Legal
Accounts Receivable
Accounts Payable
Treasury
Compliance
Relevant Roles
Financial Manager
Accountant
Accounts Receivable Clerk
Chief Financial Officer
Bookkeeper
Financial Controller
Tax Specialist
Finance Director
Accounts Manager
Business Owner
Company Secretary
Administrative Officer
Billing Coordinator
Credit Controller
Procurement Officer
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