The Parts And Labor Invoice is a crucial business document used in the Netherlands for billing services that combine physical materials or parts with professional labor or workmanship. This document type is essential for businesses providing repair, maintenance, installation, or modification services where both materials and labor hours need to be separately itemized and billed. It must comply with Dutch VAT regulations (Wet op de omzetbelasting 1968) and the EU Invoice Directive 2006/112/EC, making it suitable for both domestic and international transactions. The invoice includes mandatory elements such as unique invoice numbers, VAT identification, detailed service descriptions, and payment terms, while also providing clear separation between parts costs and labor charges. It's particularly relevant for service providers who need to maintain transparent billing practices and comply with Dutch consumer protection laws and warranty regulations.
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1. Invoice Header: Company logo, invoice number, date, and document type identification
2. Business Details: Service provider's complete business information including company name, address, KVK number, VAT number, and bank details
3. Customer Information: Customer's name, billing address, and if applicable, their VAT and KVK numbers
4. Service Details: Description of services performed, including date and location of service
5. Parts List: Itemized list of parts used, including part numbers, descriptions, quantities, and unit prices
6. Labor Breakdown: Detailed breakdown of labor hours, rate per hour, and description of work performed
7. Pricing Summary: Subtotals for parts and labor, VAT calculations, and total amount due
8. Payment Terms: Payment due date, accepted payment methods, and late payment conditions
9. Legal Notices: Standard invoice declarations and references to applicable terms and conditions
1. Purchase Order Reference: Include when the work was authorized under a specific purchase order
2. Warranty Information: Details of parts and labor warranties when applicable
3. VAT Reverse Charge: Required for cross-border B2B transactions within the EU
4. Discount Section: When special discounts or promotions are applied to parts or labor
5. Customer Reference Number: When customer requires their internal reference numbers
6. Additional Contact Information: Alternative contact details or department information for large organizations
1. Detailed Parts Specification: Technical specifications and details of parts used, when required by customer
2. Time Sheet: Detailed breakdown of labor hours by technician and task
3. Warranty Certificates: Manufacturer warranty information for installed parts
4. Service Report: Detailed report of work performed, including any diagnostic findings
5. Photo Documentation: Visual documentation of work performed or parts replaced, if required
Relevant legal definitions
Service Provider
Customer
Parts
Labor
Workmanship
Service Hours
Standard Rate
Overtime Rate
Emergency Rate
Invoice Date
Due Date
Payment Terms
VAT
Warranty Period
Service Location
Purchase Order
Work Order
Call-out Fee
Materials
Consumables
Billable Hours
Service Description
Quality Standards
Acceptance
Delivery
Installation
Technical Specifications
Return Policy
Manufacturer's Warranty
Labor Warranty
Force Majeure
Intellectual Property Rights
Confidential Information
Liability
Dispute Resolution
Applicable Law
Customer
Parts
Labor
Workmanship
Service Hours
Standard Rate
Overtime Rate
Emergency Rate
Invoice Date
Due Date
Payment Terms
VAT
Warranty Period
Service Location
Purchase Order
Work Order
Call-out Fee
Materials
Consumables
Billable Hours
Service Description
Quality Standards
Acceptance
Delivery
Installation
Technical Specifications
Return Policy
Manufacturer's Warranty
Labor Warranty
Force Majeure
Intellectual Property Rights
Confidential Information
Liability
Dispute Resolution
Applicable Law
Clauses
Payment Terms
Warranty
Returns and Refunds
Quality Assurance
Liability
Parts Specification
Labor Description
Value Added Tax
Late Payment Interest
Retention of Title
Dispute Resolution
Applicable Law
Consumer Rights
Technical Standards
Service Level
Delivery Terms
Inspection and Acceptance
Force Majeure
Record Keeping
Privacy and Data Protection
Warranty
Returns and Refunds
Quality Assurance
Liability
Parts Specification
Labor Description
Value Added Tax
Late Payment Interest
Retention of Title
Dispute Resolution
Applicable Law
Consumer Rights
Technical Standards
Service Level
Delivery Terms
Inspection and Acceptance
Force Majeure
Record Keeping
Privacy and Data Protection
Relevant Industries
Automotive
Construction
Manufacturing
Building Maintenance
Industrial Equipment
HVAC Services
Electronics Repair
Plumbing Services
Electrical Services
Marine Services
Agricultural Equipment
Office Equipment
Medical Equipment
Telecommunications
Industrial Machinery
Relevant Teams
Accounts Receivable
Finance
Operations
Service Delivery
Administration
Customer Service
Quality Control
Workshop Operations
Parts & Inventory
Sales
Technical Support
Legal & Compliance
Relevant Roles
Service Manager
Accounts Receivable Specialist
Financial Controller
Service Technician
Operations Manager
Administrative Assistant
Billing Coordinator
Finance Director
Workshop Manager
Customer Service Representative
Parts Manager
Quality Control Inspector
Business Owner
Office Manager
Procurement Officer
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