The Guest House Invoice is an essential document used in the Netherlands hospitality sector to formalize financial transactions between guest houses and their clients. It serves multiple purposes: as a legal requirement for tax compliance, a formal payment request, and a record of services provided. This document must be issued in accordance with Dutch invoice requirements (Factuurvereisten) and include specific elements such as VAT calculations (currently 9% for accommodation services), tourist tax details, and business registration information. The invoice is typically generated upon completion of a guest's stay or can be prepared in advance for prepayment purposes. It's particularly important for both the guest house's financial records and the guest's potential expense claims or tax purposes.
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1. Business Information Header: Guest house's legal name, address, Chamber of Commerce number (KvK), VAT number, and contact details
2. Invoice Details: Invoice number, date, and any reference numbers
3. Guest Information: Guest's name and billing address
4. Stay Details: Check-in and check-out dates, room number/type, number of guests
5. Itemized Charges: Breakdown of room rates per night, including base rate and applicable taxes
6. Additional Services: Any extra charges such as breakfast, parking, or other amenities
7. Tax Breakdown: Separate listing of VAT (9% for accommodation) and tourist tax amounts
8. Payment Summary: Subtotal, total tax, and final total amount
9. Payment Information: Payment terms, due date, and bank account details for transfer
1. Deposit Information: Include when a deposit has been paid, showing amount and date received
2. Special Offers Applied: Include when any discounts or promotional rates have been applied
3. Group Booking Details: Include for group reservations with multiple rooms or special group rates
4. Corporate Client Information: Include for business clients requiring additional billing details like PO numbers
5. Currency Conversion: Include when providing amounts in multiple currencies for international guests
1. Detailed Service Breakdown: Itemized list of all additional services used during the stay
2. Payment History: Record of any partial payments or deposits made prior to final invoice
3. Rate Calendar: Breakdown of daily rates if rates varied during the stay
Relevant legal definitions
Check-in Date
Check-out Date
Overnight Stay
Room Rate
Tourist Tax
VAT
Additional Services
Deposit
Total Amount Due
Payment Terms
Booking Reference
Guest
Service Provider
Payment Due Date
Late Payment Interest
Cancellation Fee
No-Show Fee
Early Departure Fee
Extra Person Charge
Incidental Charges
BTW Number
KvK Number
Check-out Date
Overnight Stay
Room Rate
Tourist Tax
VAT
Additional Services
Deposit
Total Amount Due
Payment Terms
Booking Reference
Guest
Service Provider
Payment Due Date
Late Payment Interest
Cancellation Fee
No-Show Fee
Early Departure Fee
Extra Person Charge
Incidental Charges
BTW Number
KvK Number
Clauses
Payment Terms
Service Description
Tax Application
Cancellation Terms
Additional Charges
Price Calculation
Invoice Validity
Data Protection
Payment Methods
Late Payment
Currency Specification
Dispute Resolution
Business Information
Guest Information
Stay Duration
Rate Application
Special Conditions
Booking Terms Reference
Service Description
Tax Application
Cancellation Terms
Additional Charges
Price Calculation
Invoice Validity
Data Protection
Payment Methods
Late Payment
Currency Specification
Dispute Resolution
Business Information
Guest Information
Stay Duration
Rate Application
Special Conditions
Booking Terms Reference
Relevant Industries
Hospitality
Tourism
Accommodation Services
Travel
Small Business
Leisure and Recreation
Corporate Travel
Property Management
Relevant Teams
Finance
Reception
Operations
Administration
Accounts Receivable
Guest Services
Revenue Management
General Management
Front Office
Bookkeeping
Relevant Roles
Guest House Manager
Property Manager
Hospitality Manager
Accounts Receivable Clerk
Bookkeeper
Front Desk Manager
Revenue Manager
Financial Controller
Accommodation Manager
Operations Manager
Administrative Assistant
Reception Supervisor
Business Owner
Finance Administrator
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