The Shipping Proforma Invoice is a essential document in international trade transactions governed by Dutch law. It serves as a preliminary invoice issued by the seller before the final shipment of goods, providing detailed information about the proposed sale including product specifications, pricing, shipping terms, and payment conditions. This document is particularly crucial for customs clearance procedures and obtaining import permits in the receiving country. The Shipping Proforma Invoice must comply with Dutch Civil Code requirements, EU regulations, and international trade practices. It is commonly used to support letter of credit applications, provide documentation for customs pre-clearance, and serve as a basis for the final commercial invoice. In the Netherlands, this document must include specific information required by Dutch customs authorities and tax administration, especially regarding VAT treatment for exports.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
Alternatively...
1. Seller Information: Complete details of the exporting company including legal name, address, tax/VAT numbers, and registration numbers as required by Dutch Trade Register
2. Buyer Information: Complete details of the importing company including name, address, and any relevant tax identification numbers
3. Invoice Details: Proforma invoice number, date, and reference numbers
4. Shipping Details: Port of loading, port of discharge, vessel name/flight details, estimated departure and arrival dates
5. Product Details: Detailed description of goods, HS codes, quantity, unit price, and total amount
6. Payment Terms: Specified payment conditions, banking details, and currency information
7. Delivery Terms: Incoterms® 2020 rules specifying delivery and risk transfer conditions
8. Declaration: Statement confirming this is a proforma invoice and not a final commercial invoice
1. Insurance Details: Required when insurance is arranged by the seller or specifically requested by the buyer
2. Special Handling Instructions: Include when goods require specific handling, temperature control, or safety precautions
3. Documentation Requirements: List of required documents for customs clearance, needed when shipping to countries with specific documentation requirements
4. Certification Statements: Required when goods need specific certifications (e.g., origin, phytosanitary, halal)
5. Package Details: Detailed packing specifications, required for shipments with special packaging requirements or multiple package types
1. Detailed Packing List: Itemized list showing quantity, weight, and dimensions of each package
2. Product Specifications: Technical details and specifications of the products being shipped
3. Certificate of Origin: When required for customs purposes or preferential duty treatment
4. Safety Data Sheets: Required for dangerous goods or chemical products
5. Quality Certificates: Product quality certificates or inspection reports when required
Authors
Find the document you need
Online Receipt
A Dutch-compliant Online Receipt for e-commerce transactions, meeting local VAT and EU consumer protection requirements.
Download
Simple Rent Receipt
A Dutch-law compliant document that serves as official proof of rent payment, including essential transaction details and party information.
Download
Shipping Proforma Invoice
A preliminary commercial document for international shipping under Dutch law, detailing goods, values, and shipping terms for customs and trade purposes.
Download
Overdue Invoice Letter
A formal payment demand letter for overdue invoices under Dutch law, serving as official notice and incorporating statutory requirements for debt collection.
Download
Invoice Letter
A legally compliant Dutch invoice letter serving as an official payment request and tax document under Netherlands business and VAT regulations.
Download
Billing Statement
A Dutch law-compliant financial document that itemizes charges and requests payment for products or services rendered, including mandatory VAT and transaction details.
Download
Energy Bill
A Dutch-compliant energy bill detailing energy consumption, costs, and charges, meeting all regulatory requirements under Dutch energy and consumer protection laws.
Download
Travel Expenses Invoice
A Dutch-compliant invoice template for claiming business travel expenses, incorporating required tax and accounting elements under Netherlands law.
Download
Home Repair Invoice
A Dutch-compliant invoice document for billing home repair and maintenance services, including detailed cost breakdowns and meeting Netherlands VAT requirements.
Download
Classic Invoice
A standardized Dutch invoice document complying with local VAT laws and EU directives, serving as an official payment request and tax record.
Download
Time And Material Invoice
A Dutch-compliant invoice document for billing actual time worked and materials used in project delivery, including all required elements under Dutch VAT law.
Download
Cab Receipt
A Dutch-compliant taxi receipt document containing mandatory journey details, costs, and tax information as required by Netherlands transportation and tax laws.
Download
Overdue Payment Letter
A formal payment demand letter compliant with Dutch law, serving as official notice for overdue payments and including statutory interest and collection costs.
Download
2nd Reminder Letter For Payment
A Dutch law-compliant second formal reminder letter demanding payment of outstanding invoices, following an initial payment reminder.
Download
Purchase Order On Invoice
A Dutch-law governed Purchase Order On Invoice document that combines purchase order and invoicing requirements, complying with Dutch commercial and VAT regulations.
Download
Rental Receipt
A Dutch-compliant official document acknowledging rent payment, serving as legal proof of transaction between landlord and tenant under Netherlands jurisdiction.
Download
Informal Invoice
A simplified billing document compliant with Dutch regulations, commonly used for straightforward business transactions in the Netherlands.
Download
Refund Invoice
A Dutch-compliant Refund Invoice documenting payment returns to customers, including VAT adjustments and required financial information under Netherlands law.
Download
Proforma Invoice
A preliminary bill of sale under Dutch law that outlines product details, pricing, and terms before finalizing a commercial transaction.
Download
Self Employed Contractor Invoice
Dutch-compliant invoice template for self-employed contractors (ZZP'ers), meeting all Belastingdienst requirements and commercial law standards.
Download
Taxi Receipt
A Dutch-compliant taxi service receipt containing journey details, payment information, and VAT details as required by Netherlands tax and transportation regulations.
Download
Tax Invoice Statement
A legally compliant Dutch tax invoice document that meets Netherlands VAT requirements and serves as official evidence of taxable supply of goods or services.
Download
Self Employed Invoice
Dutch law-compliant contract template for self-employed professionals (ZZP'ers) establishing service terms and invoicing arrangements.
Download
Self Employed Electrician Invoice
A Dutch-compliant invoice template for self-employed electricians, meeting all Netherlands tax and business requirements.
Download
Sales Receipt
A Dutch-compliant proof of purchase document containing transaction details, tax information, and seller identification, meeting Netherlands tax and consumer protection requirements.
Download
Rent Invoice
A Dutch-compliant invoice document for requesting rental payments, including mandatory elements under Dutch law and tax regulations.
Download
Reimbursement Invoice
A standardized invoice document for processing expense reimbursements in compliance with Dutch financial and tax regulations.
Download
Quotation Invoice
A Dutch-compliant hybrid document combining a formal price quote and pro-forma invoice, meeting Netherlands commercial and tax requirements.
Download
Purchase Order Invoice
A Dutch-compliant commercial document that combines purchase order and invoice elements, meeting all requirements under Dutch VAT and commercial law.
Download
Painting Invoice
A Dutch-compliant invoice document for painting services, meeting all local tax and legal requirements while detailing services, costs, and payment terms.
Download
Payment Receipt
A Dutch-law compliant document acknowledging receipt of payment, including transaction details and tax information as required by Netherlands regulations.
Download
Invoice And Packing List
A Dutch law-compliant combined Invoice and Packing List document that serves as both a financial record and shipping document, meeting Netherlands and EU regulatory requirements.
Download
Internet Bill Invoice
A Dutch-compliant invoice for internet services, detailing charges and usage while meeting Netherlands telecommunications and tax requirements.
Download
House Rental Receipt
A Dutch-law compliant document acknowledging receipt of residential rent payment, including essential payment and property details required by Dutch housing regulations.
Download
Hotel Receipt
A Dutch-compliant hotel receipt documenting accommodation services, charges, and applicable taxes, meeting Netherlands VAT and tourism regulations.
Download
Hotel Bill
A Dutch-law compliant invoice document detailing hotel accommodation and related services, including mandatory tax and business information.
Download
Home Invoice
A legally compliant Dutch invoice template for home-related services and products, incorporating all necessary elements required by Netherlands tax and consumer protection laws.
Download
General Receipt
A Dutch-compliant proof of payment document that records business transactions and meets local tax and commercial requirements.
Download
Freelance Hourly Invoice
Dutch-compliant hourly invoice template for freelancers, meeting all legal and tax requirements under Netherlands law.
Download
Expense Receipt
A Dutch-compliant expense receipt documenting financial transactions, including required business details, purchase information, and tax elements as per Dutch VAT regulations.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your data is private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
