Legal Templates
Export Invoice

Export Invoice for the Netherlands

Export Invoice Template for Netherlands

An Export Invoice is a commercial document issued by a seller to a buyer in international trade transactions, specifically governed by Dutch law and EU regulations. This document serves multiple purposes: it acts as a formal request for payment, provides necessary information for customs clearance, and serves as evidence of the export transaction. The document must comply with Dutch VAT regulations, EU customs requirements, and international trade standards. It includes detailed information about the parties involved, comprehensive product descriptions, pricing, delivery terms, and various required legal declarations for cross-border trade.

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What is a Export Invoice?

An Export Invoice is a fundamental document in international trade, essential for transactions originating from the Netherlands. This document type is required whenever a Dutch company sells goods to customers outside the country, whether within or outside the EU. The Export Invoice must comply with Dutch Civil Code requirements, EU VAT regulations, and international trade laws. It serves multiple crucial functions: documenting the sale, enabling customs clearance, supporting tax compliance, and facilitating payment processing. The document includes comprehensive details about the seller and buyer, product specifications, pricing, delivery terms, and necessary export declarations. It's particularly important for VAT administration, as exports typically qualify for zero-rating under Dutch VAT law, and the invoice serves as proof for tax authorities.

What sections should be included in a Export Invoice?

1. Company Information: Seller's complete legal name, address, registration numbers, VAT number, and contact details

2. Customer Information: Buyer's complete legal name, address, VAT number (if applicable), and contact details

3. Invoice Details: Invoice number, date, reference numbers, and any relevant purchase order numbers

4. Product/Service Details: Detailed description of goods, quantities, unit prices, and total amounts per item

5. Pricing Summary: Subtotal, VAT (if applicable), shipping costs, and total amount due

6. Delivery Information: Shipping address, Incoterms, mode of transport, and estimated delivery date

7. Payment Terms: Payment due date, accepted payment methods, and bank account details

8. Export Information: Country of origin, HS codes, and export declaration numbers

What sections are optional to include in a Export Invoice?

1. Special Instructions: Include when specific handling, storage, or delivery instructions are required

2. Customs Documentation: Add when additional customs information or certificates are needed for specific goods

3. Discount Details: Include when special pricing or discounts are applied to the order

4. Insurance Information: Add when shipping insurance is included or required

5. Certificate of Origin: Include when required by destination country or for preferential duty treatment

What schedules should be included in a Export Invoice?

1. Packing List: Detailed list of items packed, including weights, dimensions, and package counts

2. Product Specifications: Technical details and specifications of products when required

3. Quality Certificates: Relevant quality certifications or inspection reports

4. Export Licenses: Copies of required export licenses or permits

5. Safety Data Sheets: For chemical or hazardous materials requiring special documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant Industries

Manufacturing

Agriculture

Technology

Automotive

Chemical

Pharmaceuticals

Consumer Goods

Electronics

Textiles

Food and Beverage

Industrial Equipment

Raw Materials

Machinery

Relevant Teams

Finance

Accounting

Export

International Sales

Logistics

Supply Chain

Legal

Tax

Commercial Operations

Credit Control

Documentation

Shipping

Relevant Roles

Export Manager

Finance Director

Accounts Receivable Specialist

International Sales Manager

Logistics Coordinator

Customs Compliance Officer

Trade Documentation Specialist

Finance Controller

Supply Chain Manager

Commercial Director

Tax Compliance Manager

International Business Development Manager

Export Documentation Clerk

Credit Controller

Shipping Coordinator

Industries
Dutch Value Added Tax Act (Wet op de omzetbelasting 1968): Governs VAT requirements for invoices, including mandatory content, VAT rates, and special provisions for export transactions
Dutch Civil Code (Burgerlijk Wetboek) - Book 6: Contains general provisions regarding obligations and contracts, including requirements for commercial documents and invoices
EU VAT Directive 2006/112/EC: European Union directive specifying VAT rules and invoice requirements for international trade within and outside the EU
Strategic Goods Decree (Besluit strategische goederen): Dutch legislation governing export controls and licensing requirements for strategic goods
EU Customs Code (Regulation (EU) No 952/2013): Regulations regarding customs documentation, procedures, and requirements for exports from the EU
Dutch Implementation Act for Union Customs Code: National implementation of EU customs regulations, including specific requirements for Dutch exports
International Chamber of Commerce (ICC) Incoterms 2020: International trade terms defining responsibilities and costs between buyers and sellers in international transactions
General Data Protection Regulation (GDPR): EU regulation governing the handling of personal data, which may be relevant if the invoice contains personal information
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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