The Resignation Termination Letter is a crucial document in Nigerian employment relations, used when an employee decides to voluntarily end their employment relationship with their employer. This formal document must comply with Nigerian Labour Act requirements, including proper notice periods which typically range from one week to one month depending on length of service and position. The letter serves multiple purposes: it officially documents the employee's intention to leave, establishes the last working day, confirms commitment to proper handover, and maintains professional relationships. A well-drafted Resignation Termination Letter helps ensure a smooth transition and protects both parties' interests while maintaining compliance with Nigerian employment law.
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1. Header Information: Employee's name, address, current date, company name and address, and appropriate salutation
2. Formal Resignation Statement: Clear statement of intention to resign, including the current position title
3. Effective Date: Specific last day of employment and notice period being provided
4. Gratitude and Professional Courtesy: Brief statement expressing appreciation for opportunities during employment
5. Handover Commitment: Statement confirming willingness to ensure smooth transition of duties
6. Closing: Professional closing statement with signature block
1. Reason for Resignation: Optional brief explanation of resignation reason, included when maintaining positive relationships or when required by company policy
2. Request for Reference: Include when seeking a reference letter or professional recommendation
3. Outstanding Matters: List of pending projects, tasks, or responsibilities that need attention before departure
4. Benefits and Entitlements: Include when there are specific requests or clarifications needed regarding final payments, benefits, or entitlements
5. Non-Compete/Confidentiality Reminder: Include when bound by such agreements to acknowledge ongoing obligations
1. Handover Document: Detailed list of current projects, responsibilities, and status updates
2. Company Property Checklist: List of company assets to be returned before departure
3. Outstanding Claims/Reimbursements: Details of any pending expense claims or reimbursements to be processed
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Technical Support Specialist
Business Development Manager
Account Executive
Production Supervisor
Quality Assurance Officer
Legal Counsel
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