The Resignation In Lieu Of Termination Letter is a crucial document in Nigerian employment practice used when both employer and employee agree to characterize the end of employment as a resignation rather than a termination. This approach is often preferred as it can help preserve the employee's professional reputation and may offer more favorable terms for both parties. The document should comply with Nigerian labour laws, including the Labour Act and relevant employment regulations. It typically addresses final compensation, benefits, company property return, confidentiality obligations, and mutual releases. This format is particularly useful in situations where a clean break is desired, or when the organization wishes to maintain positive relations with the departing employee while still documenting the end of the employment relationship formally.

1. Letter Header and Date: Official letterhead, date, and proper addressing to relevant authority

2. Subject Line: Clear indication that this is a resignation letter

3. Opening Statement: Formal declaration of resignation in lieu of termination, referencing any prior discussions

4. Effective Date: Clear statement of when the resignation takes effect

5. Acknowledgment of Circumstances: Brief, professional acknowledgment of the circumstances leading to this arrangement

6. Final Pay and Benefits: Statement regarding final salary, benefits, and any agreed-upon severance

7. Company Property: Commitment to return all company property and documentation

8. Mutual Release: Statement releasing both parties from future claims related to employment

9. Reference Agreement: Understanding regarding future employment references

10. Closing Statement: Professional closure with gratitude for the employment opportunity

11. Signature Block: Space for employee signature, date, and witness signatures