The Request Letter For Refund Of Security Deposit is a crucial document in Nigerian property rental transactions, used when a tenant seeks to reclaim their security deposit at the end of a tenancy period. This document is essential in both residential and commercial property contexts across Nigeria, governed by federal legislation such as the Recovery of Premises Act and state-specific laws like the Lagos Tenancy Law of 2011. It should be used when the lease term has ended, all rental obligations have been met, and the property has been vacated in accordance with the lease terms. The letter typically includes detailed information about the original deposit payment, property condition, tenancy details, and preferred refund method. It serves as an official record of the refund request and can be important documentation if any disputes arise regarding the security deposit return.
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1. Sender's Details: Full name, current address, and contact information of the tenant making the request
2. Date: Current date of writing the letter
3. Recipient's Details: Landlord's/property manager's name, designation, and complete address
4. Subject Line: Clear indication that this is a security deposit refund request
5. Property Reference: Details of the rental property including full address and period of tenancy
6. Deposit Information: Amount of security deposit paid, date of payment, and payment method/reference
7. Reason for Request: Statement explaining why the deposit should be refunded (e.g., end of tenancy, fulfillment of all obligations)
8. Payment Instructions: Preferred method of refund and relevant banking or payment details
9. Closing: Professional closing statement, signature, and printed name
1. Property Condition Statement: Include when there's a need to confirm that the property was left in good condition, possibly referencing move-out inspection
2. Dispute Resolution Reference: Include when there have been previous discussions about the deposit or potential disputes
3. Maintenance History: Include when relevant to show proper care of property during tenancy
4. Legal Reference: Include when there's a need to cite specific laws or regulations regarding deposit refunds
5. Deadline Request: Include when there's a need to specify a desired timeline for the refund
1. Move-out Inspection Report: Documentation of property condition at the end of tenancy
2. Original Deposit Receipt: Copy of receipt showing payment of security deposit
3. Tenancy Agreement: Copy of relevant sections of the tenancy agreement regarding security deposit
4. Property Photographs: Before and after photos of the property if available
5. Correspondence Records: Copies of any relevant previous communication about the deposit or property condition
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