The Probation Release Letter is a crucial document in Nigerian employment practice, typically issued at the end of a successful probationary period. It serves as official confirmation that an employee has satisfactorily completed their probation and is being converted to permanent employment status. This document is required in line with Nigerian Labour Act provisions and best employment practices. The letter should be issued before the probation period expires and must clearly state the effective date of permanent employment. It forms part of the employee's permanent record and can be crucial in establishing employment rights and benefits. The Probation Release Letter may also include updates to employment terms, confirmation of benefits, and any specific conditions or expectations for ongoing employment.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a Probation Release/Completion Letter
3. Opening Statement: Reference to original employment letter and probation period dates
4. Confirmation Statement: Clear statement confirming successful completion of probation period
5. Employment Status: Confirmation of permanent employment status and effective date
6. Closing: Congratulatory note, contact information for queries, and signature block
1. Performance Evaluation Summary: Brief overview of performance during probation - include if formal evaluation was conducted
2. Revised Terms: Any changes to employment terms post-probation - include if terms are changing
3. Benefits Information: Details of any new benefits becoming accessible after probation - include if applicable
4. Reporting Structure: Confirmation of reporting lines - include if there are changes or clarifications needed
5. Next Steps: Any specific actions required from the employee - include if there are follow-up requirements
1. Performance Review Form: Copy of final probation period performance evaluation if applicable
2. Updated Job Description: If role responsibilities have been modified post-probation
3. Benefits Schedule: Detailed list of benefits now applicable to the employee as a permanent staff member
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