The Room License Agreement serves as a fundamental document for managing temporary room occupancy arrangements in Malaysia, particularly useful for student accommodation, corporate housing, and short-term residential needs. This agreement type is specifically chosen over traditional leases when greater flexibility and simpler termination processes are desired, while still maintaining legal enforceability under Malaysian law. The document typically includes comprehensive details about the room, usage rights, fees, house rules, and obligations of both parties, structured to comply with Malaysian legal requirements including the Contracts Act 1950 and relevant property regulations. It's particularly valuable for situations where the property owner needs to maintain significant control over the property while granting occupancy rights, such as in managed residential facilities or educational institutions.
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1. Parties: Identification of the Licensor and Licensee with full names, identification numbers, and addresses
2. Background: Brief context explaining the nature of the license arrangement and the property
3. Definitions: Key terms used throughout the agreement including 'Room', 'Common Areas', 'House Rules', 'License Fee', etc.
4. Grant of License: Clear statement of the permission to occupy the room and the non-exclusive nature of the license
5. License Period: Duration of the license, including start and end dates, and any provisions for extension
6. License Fee and Deposits: Amount payable, payment schedule, security deposit, utility deposits, and payment methods
7. Use of Room and Common Areas: Permitted use of the room and access rights to common areas
8. Licensee's Obligations: Core responsibilities including maintenance, conduct, compliance with rules, and restrictions
9. Licensor's Obligations: Responsibilities for maintenance, services, and utilities provision
10. House Rules: Basic rules for occupation and use of the property
11. Termination: Grounds for termination, notice requirements, and consequences of termination
12. Return of Room: Conditions for vacating and returning the room upon termination
1. Utilities and Services: Detailed section on utility arrangements when these are separately charged or metered
2. Insurance: Insurance requirements when the licensor requires the licensee to maintain specific insurance
3. Furniture and Fittings: Detailed section when the room is provided furnished
4. Additional Occupants: Rules regarding visitors and overnight stays when relevant to the property type
5. Special Facilities: Access to additional facilities like gym, parking, or storage when available
6. Internet and Communications: Specific provisions for internet access and related services if provided
7. Meal Plans: Required for student accommodation or service apartments offering meal services
8. Covid-19 or Health Safety Measures: Special provisions related to health and safety protocols when necessary
1. Schedule 1 - Room Description: Detailed description of the room, including floor plan and photos if available
2. Schedule 2 - Inventory List: List of furniture, fixtures, and fittings provided in the room
3. Schedule 3 - House Rules: Detailed house rules and regulations
4. Schedule 4 - Fee Schedule: Breakdown of all fees, deposits, and charges
5. Schedule 5 - Service Level Agreement: Details of services provided (cleaning, maintenance, etc.)
6. Appendix A - Check-in/Check-out Form: Condition report form for room inspection at start and end of license
7. Appendix B - Emergency Procedures: Safety procedures and emergency contact information
Relevant legal definitions
Clauses
Grant of License
Duration
Fees and Payments
Security Deposit
Utilities
Use of Room
Common Areas
House Rules
Maintenance
Access Rights
Prohibited Activities
Insurance
Health and Safety
Property Damage
Visitors
Alterations
Notices
Assignment
Termination
Force Majeure
Governing Law
Dispute Resolution
Entire Agreement
Severability
Duration
Fees and Payments
Security Deposit
Utilities
Use of Room
Common Areas
House Rules
Maintenance
Access Rights
Prohibited Activities
Insurance
Health and Safety
Property Damage
Visitors
Alterations
Notices
Assignment
Termination
Force Majeure
Governing Law
Dispute Resolution
Entire Agreement
Severability
Relevant Industries
Real Estate
Education
Hospitality
Corporate Services
Student Housing
Serviced Apartments
Property Management
Corporate Relocation
Tourism
Healthcare Housing
Relevant Teams
Legal
Property Management
Operations
Facilities Management
Student Services
Corporate Housing
Compliance
Asset Management
Residential Services
Administration
Relevant Roles
Property Manager
Accommodation Officer
Housing Manager
Facilities Manager
Real Estate Manager
Student Housing Coordinator
Corporate Housing Manager
Relocation Specialist
Operations Manager
Legal Counsel
Compliance Officer
Residential Services Director
Asset Manager
Property Administrator
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