The Room License Agreement serves as a crucial legal instrument in Canadian property management, particularly where traditional residential tenancy arrangements are not suitable or desired. This document is specifically designed for situations where the property owner or institution needs to maintain greater control over the premises while granting occupancy rights, such as in university residences, corporate housing, or managed accommodation facilities. It differs from standard lease agreements by creating a license relationship rather than a tenancy, giving the licensor more flexibility in terms of access and termination. The agreement typically includes comprehensive terms regarding room use, shared facilities, services provided, and conduct requirements, while ensuring compliance with relevant provincial property laws, human rights legislation, and health and safety regulations.
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1. Parties: Identification of the Licensor and Licensee with full legal names and addresses
2. Background: Context of the agreement, nature of the arrangement, and brief description of the property
3. Definitions: Definitions of key terms used throughout the agreement
4. Grant of License: Specific terms of the license grant, including room identification and permitted use
5. Duration: Term of the license, including start and end dates, and any renewal provisions
6. License Fee: Amount payable, payment schedule, and payment methods
7. Security Deposit: Amount, terms of holding, and conditions for return
8. Room and Facilities: Description of the licensed room and access to common areas/shared facilities
9. Services and Utilities: Details of included services, utilities, and responsibility for payments
10. Licensee Obligations: General conduct, maintenance responsibilities, and compliance with rules
11. Licensor Obligations: Maintenance, repair, and service provision obligations
12. House Rules: Specific rules regarding noise, guests, cleaning, and use of facilities
13. Termination: Grounds for termination and notice requirements
14. General Provisions: Standard legal clauses including notices, governing law, and entire agreement
1. Meal Services: Details of any meal provision services, if applicable
2. Academic Requirements: For student accommodation, specific requirements related to academic enrollment
3. Special Facilities: Access and usage rules for special facilities like gym, study rooms, or parking
4. Cleaning Services: Details of any cleaning services provided
5. Internet and Technology: Provisions regarding internet access and technology services
6. Insurance Requirements: Specific insurance requirements for licensee
7. Support Services: Any additional support services provided (e.g., reception, security)
8. COVID-19 Protocols: Special provisions related to health and safety during pandemic conditions
1. Schedule A - Room Description: Detailed description of the licensed room, including fixtures and fittings
2. Schedule B - House Rules: Comprehensive list of house rules and regulations
3. Schedule C - Inventory List: List of furniture and equipment provided in the room
4. Schedule D - Service Level Agreement: Details of services provided and service standards
5. Schedule E - Fee Schedule: Breakdown of fees, including any additional charges
6. Appendix 1 - Floor Plan: Floor plan showing the licensed room and common areas
7. Appendix 2 - Emergency Procedures: Emergency protocols and contact information
Relevant legal definitions
License Period
License Fee
Room
Building
Common Areas
Shared Facilities
House Rules
Security Deposit
Licensor
Licensee
Permitted Use
Services
Utilities
Visitors
Check-in Date
Check-out Date
Personal Property
Building Manager
Emergency
Notice
Inventory
Maintenance
Cleaning Services
Communal Facilities
Academic Year
Term
Additional Charges
Security Access Device
Residence Staff
Living Space
Basic Services
Optional Services
Common Room
Accommodation
Payment Period
Building Systems
Force Majeure
Governing Law
License Fee
Room
Building
Common Areas
Shared Facilities
House Rules
Security Deposit
Licensor
Licensee
Permitted Use
Services
Utilities
Visitors
Check-in Date
Check-out Date
Personal Property
Building Manager
Emergency
Notice
Inventory
Maintenance
Cleaning Services
Communal Facilities
Academic Year
Term
Additional Charges
Security Access Device
Residence Staff
Living Space
Basic Services
Optional Services
Common Room
Accommodation
Payment Period
Building Systems
Force Majeure
Governing Law
Clauses
Grant of License
Duration
Payment
Security Deposit
Use of Premises
Access Rights
House Rules
Maintenance and Repairs
Services and Utilities
Health and Safety
Insurance
Liability
Termination
Default
Quiet Enjoyment
Property Damage
Personal Property
Guest Policy
Prohibited Activities
Common Areas
Alterations
Assignment and Sublicensing
Force Majeure
Notices
Dispute Resolution
Governing Law
Entire Agreement
Severability
Privacy
Emergency Procedures
Inspection Rights
Rules and Regulations
Utilities and Services
Compliance with Laws
Representation and Warranties
Duration
Payment
Security Deposit
Use of Premises
Access Rights
House Rules
Maintenance and Repairs
Services and Utilities
Health and Safety
Insurance
Liability
Termination
Default
Quiet Enjoyment
Property Damage
Personal Property
Guest Policy
Prohibited Activities
Common Areas
Alterations
Assignment and Sublicensing
Force Majeure
Notices
Dispute Resolution
Governing Law
Entire Agreement
Severability
Privacy
Emergency Procedures
Inspection Rights
Rules and Regulations
Utilities and Services
Compliance with Laws
Representation and Warranties
Relevant Industries
Education
Real Estate
Student Housing
Corporate Housing
Hospitality
Property Management
Residential Services
Short-term Accommodation
Student Services
Relevant Teams
Legal
Property Management
Housing Administration
Facilities Operations
Student Services
Residential Life
Compliance
Operations
Real Estate Administration
Guest Services
Relevant Roles
Property Manager
Residence Life Coordinator
Housing Director
Facilities Manager
Student Housing Administrator
Corporate Housing Coordinator
Legal Counsel
Compliance Officer
Operations Manager
Accommodation Services Manager
Real Estate Administrator
Student Services Director
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