The Notice To Vacate Apartment Letter is a crucial document in Malaysian residential tenancy relationships, required when a tenant plans to end their tenancy and move out of a rental property. This formal notification must comply with Malaysian property laws and the specific notice period requirements outlined in the original tenancy agreement. The document serves multiple purposes: it provides official documentation of the tenant's intention to vacate, helps prevent disputes regarding notice periods, and initiates the process for security deposit return and final property inspection. It should include specific details about the property, vacation date, forwarding address, and arrangements for final inspection and key handover. The document is particularly important in Malaysia's urban areas where residential tenancies are common and formal documentation is essential for legal compliance.
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1. Sender's Details: Full name, current address, and contact information of the tenant
2. Date: Current date when the notice is being issued
3. Recipient's Details: Landlord's or property manager's full name and address
4. Subject Line: Clear indication that this is a Notice to Vacate
5. Property Identification: Complete address and unit number of the rental property being vacated
6. Notice Period Statement: Clear statement of the intended vacation date and confirmation that this complies with the notice period required in the lease agreement
7. Key Return Arrangements: Information about when and how keys will be returned
8. Forwarding Address: New address for future correspondence and security deposit return
9. Formal Closing: Professional closing with tenant's signature and printed name
1. Reason for Vacation: Include when there's a specific reason that needs to be documented, especially if vacating before lease end
2. Property Inspection Request: Request for joint inspection of the property before moving out
3. Security Deposit Return: Specific requests or references regarding the return of the security deposit
4. Maintenance Issues: Documentation of any existing maintenance issues that were previously reported
5. Special Arrangements: Any agreed-upon special arrangements for moving out or handling utilities
6. Early Termination Details: Include if the vacation notice is for early termination of the lease
1. Copy of Tenancy Agreement: Attachment of the original tenancy agreement for reference
2. Property Condition Photos: Current dated photos documenting the property's condition
3. Maintenance Records: Copies of any relevant maintenance requests or reports
4. Rent Payment History: Documentation showing rent payments are up to date
5. Utility Account Information: Details of utility accounts and final reading arrangements
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