The Non-Disclosure Letter is a crucial document used in Malaysian business contexts where parties need to share confidential information while maintaining legal protection. It serves as a more informal alternative to a full Non-Disclosure Agreement while retaining enforceability under Malaysian law. Typically used in initial business discussions, due diligence processes, or preliminary negotiations, this document outlines the confidential nature of shared information, usage restrictions, and parties' obligations. The letter format makes it particularly suitable for time-sensitive situations or when a more approachable format is preferred. It incorporates key elements of Malaysian contract law and data protection requirements, making it a valuable tool for protecting intellectual property and business secrets in various commercial contexts.
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1. Sender and Recipient Details: Full names and addresses of both the disclosing and receiving parties
2. Date: Date of the letter
3. Reference Line: Subject matter or project reference
4. Purpose Statement: Clear statement of why confidential information is being shared
5. Definition of Confidential Information: Specific description of what constitutes confidential information
6. Confidentiality Obligations: Core obligations regarding non-disclosure and permitted use of information
7. Duration: Period for which confidentiality obligations remain in effect
8. Return or Destruction: Requirements for handling confidential information after the purpose is complete
9. Signature Block: Space for signatures and acknowledgment
1. Permitted Disclosures: Used when specific employees or advisors need access to the information
2. Non-Solicitation: Include when there's a risk of employee poaching
3. Governing Law: Include when dealing with international parties to specify Malaysian law applies
4. Remedies: Include when specific enforcement mechanisms or damages need to be outlined
5. Non-Compete: Used when the disclosure relates to business opportunities or sensitive market information
1. Schedule A - Confidential Information: Detailed list or description of specific confidential information covered
2. Schedule B - Authorized Recipients: List of individuals or roles authorized to receive the confidential information
3. Schedule C - Specific Projects: Description of projects or transactions related to the confidential information
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