The Letter Of Leaving Rental Property is a crucial document in Malaysian property rental processes, essential for proper tenancy termination under Malaysian law, including the National Land Code 1965 and relevant state regulations. This document is used when a tenant decides to end their lease agreement and needs to provide formal written notice to their landlord or property manager. It includes critical information such as vacation date, property details, forwarding address, and arrangements for final inspection and security deposit return. The document helps ensure a smooth transition process, protects both parties' interests, and maintains compliance with legal notice requirements. It's particularly important in Malaysia's property market where formal documentation of rental processes is essential for legal clarity and dispute prevention.
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1. Sender's Details: Full name and current rental property address of the tenant
2. Date: Current date of writing the letter
3. Recipient's Details: Landlord's/property manager's full name and address
4. Subject Line: Clear indication that this is a notice of vacating the rental property
5. Notice Declaration: Formal statement declaring intention to terminate the tenancy, including the intended vacancy date
6. Property Details: Complete address of the rental property being vacated
7. Tenancy Agreement Reference: Reference to the original tenancy agreement including its date and any relevant notice period requirements
8. Final Inspection Request: Request for property inspection and key handover arrangements
9. Forwarding Address: New address for future correspondence
10. Closing: Professional closing statement, signature, and full name
1. Security Deposit: Details regarding the return of security deposit, to be included if there are specific arrangements or concerns about the deposit
2. Maintenance Issues: Description of any existing maintenance issues or repairs needed, to be included if there are outstanding property condition concerns
3. Utility Arrangements: Information about utility account closures and final readings, included if utilities are in tenant's name
4. Reason for Leaving: Explanation of why the tenant is vacating, included if required by the agreement or if maintaining good relations is important
5. Early Termination Details: Specific details and justifications if leaving before the end of the lease term
1. Property Condition Photos: Recent photographs documenting the current condition of the property
2. Maintenance Records: Documentation of any repairs or maintenance carried out during the tenancy
3. Utility Bills: Copies of final utility bills or current meter readings
4. Original Tenancy Agreement: Copy of the relevant sections of the original tenancy agreement regarding notice periods and termination procedures
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