The CCTV Privacy Notice is a mandatory document required under Malaysian data protection law for organizations operating video surveillance systems. This notice must be prominently displayed wherever CCTV cameras are in operation to inform individuals about data collection practices. The document serves as a crucial compliance tool under the Personal Data Protection Act 2010 (PDPA) and related Malaysian privacy regulations. It should clearly communicate the purpose of surveillance, data handling practices, retention periods, and individual rights regarding their recorded data. Organizations must ensure their CCTV Privacy Notice is easily accessible, understandable, and contains all necessary information required by Malaysian law while maintaining transparency about their surveillance practices.
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1. Introduction: Statement about the organization operating the CCTV system and commitment to privacy
2. Purpose of CCTV Surveillance: Clear explanation of why CCTV cameras are installed and their intended uses
3. Locations of CCTV Cameras: General information about where cameras are installed and monitoring areas
4. Type of Information Collected: Description of data collected through CCTV (video, audio if applicable, time/date stamps)
5. Legal Basis: Legal grounds for CCTV monitoring under Malaysian law
6. Data Storage and Retention: Information about how footage is stored and for how long
7. Data Security: Measures taken to protect CCTV footage and prevent unauthorized access
8. Your Rights: Individual rights under PDPA regarding CCTV footage
9. Contact Information: Details of who to contact for queries or concerns about CCTV surveillance
1. Employee Specific Provisions: Additional information when CCTV is used in workplace settings, including employee rights and workplace policies
2. Special Purpose Recording: Details about any special recording circumstances (e.g., audio recording, thermal imaging)
3. Third Party Access: Information about sharing footage with law enforcement or other third parties
4. International Transfer: Details about any transfer of CCTV footage outside Malaysia
5. Automated Decision Making: Information about any AI or automated systems used in CCTV monitoring
1. Camera Location Map: Detailed map or floor plan showing exact locations of CCTV cameras
2. Request Forms: Standard forms for requesting access to or deletion of CCTV footage
3. Technical Specifications: Details about the CCTV system specifications and capabilities
4. Retention Schedule: Detailed schedule of retention periods for different types of footage
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