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1. Letter Header: Company letterhead, date, reference number, and mode of delivery (e.g., hand delivery/registered post/email)
2. Addressee Details: Employee's full name, employee ID, designation, and department
3. Subject Line: Clear indication that this is a termination notice with 90-day notice period
4. Notice of Termination: Formal statement of termination decision and effective date after 90 days
5. Notice Period Details: Specific start and end dates of the notice period and key expectations during this period
6. Handover Requirements: Instructions regarding transition of responsibilities and company property
7. Final Settlement Information: Overview of final settlement process and components
8. Company Property Return: List of company assets to be returned before the last working day
9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
10. Closing: Formal closing with signature block and company authorizations
1. Garden Leave Clause: To be included if the employee is being placed on garden leave during the notice period
2. Gratuity Information: Required if employee has completed 5 years of service
3. Non-Compete Reminder: Include if the employee's contract contains non-compete clauses
4. Outstanding Projects Section: For senior positions or project-critical roles requiring detailed transition plans
5. Early Release Provision: Option for early release from notice period subject to mutual agreement
6. Variable Pay/Bonus Information: If applicable, details about pro-rata bonus or pending variable pay
7. Exit Interview: Include if company policy requires mandatory exit interviews
1. Schedule A - Handover Checklist: Detailed list of tasks, responsibilities, and documents to be handed over
2. Schedule B - Company Property List: Itemized list of company assets and properties to be returned
3. Schedule C - Final Settlement Calculation: Breakdown of final settlement components including salary, leave encashment, and other dues
4. Schedule D - Transition Plan: Detailed timeline and milestones for knowledge transfer and responsibility handover
Notice Period
Effective Date
Last Working Day
Final Settlement
Company Property
Confidential Information
Intellectual Property
Garden Leave
Handover Process
Outstanding Dues
Full and Final Settlement
Variable Pay
Gratuity
Leave Encashment
Non-Compete Obligations
Transition Period
Exit Formalities
Company Assets
Professional Documents
Termination Statement
Handover Requirements
Confidentiality
Non-Compete
Non-Solicitation
Final Settlement
Company Property Return
Intellectual Property Rights
Post-Employment Obligations
Garden Leave
Full and Final Settlement
Exit Procedures
References
Legal Compliance
Governing Law
Mutual Release
Outstanding Obligations
Transition Plan
Variable Pay Settlement
Information Technology
Financial Services
Professional Services
Manufacturing
Telecommunications
Healthcare
Consulting
Banking
Insurance
Pharmaceuticals
Real Estate
Engineering Services
Human Resources
Legal
Senior Management
Operations
Finance
Information Technology
Project Management
Business Development
Research and Development
Client Services
Corporate Affairs
Chief Executive Officer
Chief Financial Officer
Senior Manager
Project Director
Technical Architect
Senior Software Engineer
Department Head
Regional Manager
Account Director
Principal Consultant
Senior Business Analyst
Program Manager
Operations Director
Vice President
Senior HR Manager
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