90 Day Termination Letter for India

90 Day Termination Letter Template for India

A formal termination letter compliant with Indian labor laws, specifically designed for positions requiring a 90-day notice period. The document serves as an official communication of employment termination, outlining the notice period requirements, transition responsibilities, and final settlement terms. It encompasses all necessary elements required under Indian employment legislation, including the Industrial Disputes Act and relevant State Shops and Establishments Acts, while ensuring proper documentation of the termination process and protecting both employer and employee interests during the extended transition period.

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What is a 90 Day Termination Letter?

The 90 Day Termination Letter is a formal document used in the Indian employment context for terminating employment relationships that require extended notice periods. This document is typically used for senior positions, executive roles, or as specified in employment contracts where a longer transition period is necessary. The letter must comply with Indian labor laws, including the Industrial Disputes Act and state-specific regulations, while providing comprehensive information about the termination process, notice period expectations, handover requirements, and final settlement details. It serves as both a legal notice and a practical guide for managing the three-month transition period, ensuring proper knowledge transfer and protection of both parties' interests. The document is particularly important in scenarios where complex project handovers, client transitions, or team management changes are involved.

What sections should be included in a 90 Day Termination Letter?

1. Letter Header: Company letterhead, date, reference number, and mode of delivery (e.g., hand delivery/registered post/email)

2. Addressee Details: Employee's full name, employee ID, designation, and department

3. Subject Line: Clear indication that this is a termination notice with 90-day notice period

4. Notice of Termination: Formal statement of termination decision and effective date after 90 days

5. Notice Period Details: Specific start and end dates of the notice period and key expectations during this period

6. Handover Requirements: Instructions regarding transition of responsibilities and company property

7. Final Settlement Information: Overview of final settlement process and components

8. Company Property Return: List of company assets to be returned before the last working day

9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

10. Closing: Formal closing with signature block and company authorizations

What sections are optional to include in a 90 Day Termination Letter?

1. Garden Leave Clause: To be included if the employee is being placed on garden leave during the notice period

2. Gratuity Information: Required if employee has completed 5 years of service

3. Non-Compete Reminder: Include if the employee's contract contains non-compete clauses

4. Outstanding Projects Section: For senior positions or project-critical roles requiring detailed transition plans

5. Early Release Provision: Option for early release from notice period subject to mutual agreement

6. Variable Pay/Bonus Information: If applicable, details about pro-rata bonus or pending variable pay

7. Exit Interview: Include if company policy requires mandatory exit interviews

What schedules should be included in a 90 Day Termination Letter?

1. Schedule A - Handover Checklist: Detailed list of tasks, responsibilities, and documents to be handed over

2. Schedule B - Company Property List: Itemized list of company assets and properties to be returned

3. Schedule C - Final Settlement Calculation: Breakdown of final settlement components including salary, leave encashment, and other dues

4. Schedule D - Transition Plan: Detailed timeline and milestones for knowledge transfer and responsibility handover

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Genie AI

Document Type

Termination Letter

Cost

Free to use
Relevant Industries

Information Technology

Financial Services

Professional Services

Manufacturing

Telecommunications

Healthcare

Consulting

Banking

Insurance

Pharmaceuticals

Real Estate

Engineering Services

Relevant Teams

Human Resources

Legal

Senior Management

Operations

Finance

Information Technology

Project Management

Business Development

Research and Development

Client Services

Corporate Affairs

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Senior Manager

Project Director

Technical Architect

Senior Software Engineer

Department Head

Regional Manager

Account Director

Principal Consultant

Senior Business Analyst

Program Manager

Operations Director

Vice President

Senior HR Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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