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1. Sender's Details: Full name and address of the tenant sending the letter
2. Date: Current date of writing the letter
3. Recipient's Details: Landlord's full name and address
4. Lease Reference: Details of the existing lease including property address and original lease date
5. Notice of Termination: Clear statement of intention to terminate the lease and the intended vacation date
6. Property Inspection Request: Request for final property inspection and proposed dates/times
7. Security Deposit Return: Request for the return of security deposit and preferred payment method
8. Forwarding Address: New address for future correspondence
9. Closing: Professional closing with signature and printed name
1. Reason for Termination: Include if there's a specific reason that needs to be documented, especially if terminating before lease end
2. Maintenance Issues: Include if there are any existing maintenance issues that need to be addressed
3. Utility Transfer: Include details about utility account transfers if relevant
4. Key Return Plan: Include specific arrangements for returning keys if not doing so during final inspection
5. Special Circumstances: Include any special circumstances like force majeure or health issues if relevant to the termination
1. Property Condition Report: Current condition of the property and any existing damage
2. Inventory List: List of fixtures and fittings provided by landlord, if any
3. Photographic Evidence: Photos of property condition, if including with the letter
4. Utility Readings: Final meter readings for electricity, water, gas etc.
Lease Agreement
Lease Term
Security Deposit
Notice Period
Termination Date
Vacation Date
Landlord
Tenant
Property Manager
Common Areas
Fixtures and Fittings
Utilities
Normal Wear and Tear
Property Inspection
Outstanding Dues
Forwarding Address
Possession
Keys and Access Devices
Final Settlement
Real Estate
Property Management
Commercial Leasing
Residential Property
Retail
Hospitality
Office Space Management
Industrial Property
Co-working Spaces
Legal
Property Management
Facilities Management
Operations
Real Estate
Administration
Compliance
Asset Management
Tenant Relations
Property Manager
Lease Administrator
Facilities Manager
Real Estate Manager
Legal Counsel
Tenant Relations Manager
Asset Manager
Operations Manager
Commercial Tenant Coordinator
Property Administration Officer
Real Estate Contract Specialist
Compliance Officer
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