The Attendance Termination Letter is a crucial document in Indian employment law, used when an employer needs to formally terminate an employee's service due to persistent attendance violations. This document is typically issued after following due process, including issuing prior warnings and maintaining proper documentation of attendance violations. The letter must comply with Indian labor laws, particularly the Industrial Employment (Standing Orders) Act and state-specific regulations. It serves as official documentation of the termination decision, protecting both employer and employee interests by clearly stating the grounds for termination, settlement terms, and exit procedures. The Attendance Termination Letter is especially important in cases where unauthorized absences or chronic attendance issues have been documented and previous corrective actions have failed to improve the situation.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a termination letter due to attendance issues

3. Opening Statement: Reference to previous warnings, attendance records, and company policy violations

4. Termination Declaration: Clear statement of employment termination with effective date

5. Reason for Termination: Detailed explanation of attendance violations and breach of company policy

6. Settlement Details: Information about final settlement, including salary, benefits, and dues

7. Company Property: Instructions for returning company property and completing exit formalities

8. Closing Statement: Final instructions and contact information for further queries

9. Signature Block: Authorized signatory details and company stamp