Letter Of Intent For A Job Within The Same Company Template for Ireland

When your company plans to transfer an employee to a different role internally, a Letter of Intent for a Job Within the Same Company provides essential documentation for the process. This formal document bridges the gap between initial discussions and final employment contract modifications, ensuring all parties understand the proposed changes and timeline for implementation.

When do you need this document?

You need this letter when promoting an employee to a management position in another department, transferring staff between divisions due to restructuring, or moving employees to roles with significantly different responsibilities. The document is particularly important when the internal move involves changes to salary, benefits, reporting structure, or working conditions. Irish companies often use this letter during merger situations where employees are being reassigned, or when creating new positions that existing staff members are well-suited to fill. The letter also proves valuable when an employee has requested a transfer and management has decided to approve the move.

Key legal considerations

Under Irish employment law, any significant changes to employment terms require proper documentation and employee consent. The letter must clearly outline proposed modifications to avoid disputes later. You should include specific details about the new role's responsibilities, reporting relationships, and any changes to compensation or benefits. Consider including a clause about the employee's right to decline the offer and return to their current position if applicable. The document should reference relevant company policies regarding internal transfers and specify whether the move is temporary or permanent. Ensure the letter complies with your organization's internal mobility policies and union agreements if applicable.

Legal requirements in Ireland

Irish employment legislation requires transparency in employment changes through the Terms of Employment (Information) Acts 1994-2014. Your letter must provide clear written notice of any proposed changes to employment terms and conditions. Under the Employment Equality Acts 1998-2015, ensure the internal transfer process is free from discrimination and follows fair procedures. The letter should allow reasonable time for the employee to consider the offer and seek advice if needed. Include provisions for data protection compliance under GDPR and the Data Protection Act 2018, particularly if the new role involves access to different types of personal data. If the transfer involves changes to working hours or location, ensure compliance with the Protection of Employees (Part-Time Work) Act 2001 and relevant health and safety regulations. The Industrial Relations Acts 1946-2015 may also apply if the transfer affects collective bargaining arrangements or trade union recognition.