The Intent To Award Letter is a crucial document in Irish public procurement processes, used when a contracting authority has completed its evaluation of tenders and selected a preferred bidder. It must comply with both Irish procurement law and EU directives, particularly regarding transparency and fairness in public procurement. The document typically follows a detailed evaluation process and precedes the final contract award, initiating a mandatory standstill period during which unsuccessful tenderers can challenge the decision if they believe there were irregularities in the process. The letter contains essential information about the award decision, evaluation results, and next steps, serving as a bridge between tender evaluation and contract finalization. Its content and timing are strictly regulated to ensure fair competition and transparent public procurement processes.
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1. Letter Header: Official letterhead, date, reference number, and addressee details of the successful tenderer
2. Subject Line: Clear identification of the procurement procedure and contract reference
3. Decision Statement: Clear statement of intention to award the contract to the successful tenderer
4. Contract Details: Brief description of the contract scope, value, and duration
5. Award Criteria Summary: Summary of the evaluation process and the successful tenderer's scores
6. Standstill Period: Statement of the mandatory standstill period duration and end date
7. Next Steps: Information about the process moving forward, including documentation requirements
8. Signature Block: Authorised signatory details and signature
1. Unsuccessful Tenderers Summary: Anonymous summary of other tenderers' scores - included when required by specific procurement rules or when additional transparency is desired
2. Contract Conditions: Any specific conditions that must be met before final contract award - included when there are particular requirements or prerequisites
3. Debriefing Information: Details about the availability of detailed feedback - included when offering immediate debriefing options
4. Appeals Process: Detailed information about the review procedures - included when required by specific procurement rules or agency policies
1. Evaluation Summary Table: Detailed breakdown of scores across all evaluation criteria
2. Price Schedule: Summary of the agreed pricing structure and payment terms
3. Key Contract Terms: Summary of the main terms and conditions to be included in the final contract
4. Required Documentation List: Checklist of documents required from the successful tenderer before contract finalisation
Relevant legal definitions
Contracting Authority
Contract Award
Standstill Period
Tender
Tenderer
Procurement Reference Number
Evaluation Criteria
Contract Value
Award Decision
Framework Agreement
Contract Notice
Procurement Procedure
Selection Criteria
Successful Tenderer
Award Criteria
Contract Duration
Procurement Documentation
Review Procedure
OJEU
Remedies Regulation
Debriefing
Confidential Information
Contract Terms
Contract Notice Reference
Contract Award
Standstill Period
Tender
Tenderer
Procurement Reference Number
Evaluation Criteria
Contract Value
Award Decision
Framework Agreement
Contract Notice
Procurement Procedure
Selection Criteria
Successful Tenderer
Award Criteria
Contract Duration
Procurement Documentation
Review Procedure
OJEU
Remedies Regulation
Debriefing
Confidential Information
Contract Terms
Contract Notice Reference
Clauses
Award Decision
Contract Scope
Evaluation Results
Standstill Period
Contract Value
Duration
Next Steps
Documentation Requirements
Review Rights
Confidentiality
Regulatory Compliance
Contact Details
Debriefing Process
Award Criteria Scoring
Conditions Precedent
Contract Finalisation
Appeals Process
Communication Protocol
Contract Scope
Evaluation Results
Standstill Period
Contract Value
Duration
Next Steps
Documentation Requirements
Review Rights
Confidentiality
Regulatory Compliance
Contact Details
Debriefing Process
Award Criteria Scoring
Conditions Precedent
Contract Finalisation
Appeals Process
Communication Protocol
Relevant Industries
Public Sector
Government Services
Healthcare
Education
Infrastructure
Transportation
Information Technology
Environmental Services
Defense
Professional Services
Construction
Utilities
Research and Development
Relevant Teams
Procurement
Legal
Compliance
Commercial
Contract Administration
Public Sector Operations
Project Management
Supply Chain
Risk Management
Relevant Roles
Procurement Manager
Contract Manager
Procurement Officer
Legal Counsel
Public Sector Administrator
Tender Evaluation Officer
Commercial Director
Chief Procurement Officer
Compliance Officer
Project Manager
Bid Manager
Senior Procurement Specialist
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