The Job Confirmation Letter is a crucial document in Irish employment practice, typically issued following a verbal job offer and acceptance. It serves as a formal written confirmation of employment terms, ensuring compliance with Irish employment law, particularly the Terms of Employment (Information) Acts 1994-2014. This document should be issued when confirming new employment, promoting an existing employee, or formally documenting significant changes to employment terms. The letter includes mandatory information such as names and addresses of the employer and employee, job title, nature of work, start date, salary details, working hours, leave entitlements, and notice periods. Under Irish law, these terms must be provided to employees within two months of starting employment, making the Job Confirmation Letter a vital tool for ensuring legal compliance and clear communication of employment terms.
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1. Company Letterhead: Official company letterhead including company name, address, and registration details
2. Date and Reference: Current date and any reference number for the letter
3. Employee Details: Full name and address of the employee
4. Job Title and Description: Specific job title and main responsibilities of the role
5. Employment Start Date: Confirmation of when employment begins or began
6. Salary and Payment Details: Compensation details including salary, payment frequency, and method
7. Working Hours: Standard working hours, days of work, and break entitlements
8. Place of Work: Primary workplace location or arrangements for remote working
9. Holiday Entitlement: Annual leave and public holiday entitlements
10. Notice Period: Required notice periods for both employer and employee
11. Probation Period: Duration and terms of the probationary period
12. Pension and Benefits: Overview of pension scheme and any additional benefits
13. Signature Block: Space for employer signature and employee acknowledgment
1. Reporting Structure: Include when there's a need to clarify direct reporting relationships and management structure
2. Collective Agreements: Required if the employment is subject to any collective agreements
3. Travel Requirements: Include if the role involves regular travel or multiple work locations
4. Confidentiality Clause: Add for roles involving access to sensitive information
5. Commission Structure: Include for sales roles or positions with performance-based compensation
6. Flexible Working Arrangements: Add when offering specific flexible working or hybrid arrangements
7. Training Requirements: Include when specific training or qualifications are required for the role
1. Job Description: Detailed description of role responsibilities and requirements
2. Benefits Summary: Comprehensive overview of all company benefits and eligibility criteria
3. Company Policies: Key company policies that require specific acknowledgment
4. IT and Equipment Policy: Details of provided equipment and acceptable use policies
5. Bonus Scheme: Details of any applicable bonus or commission schemes
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