A Final Settlement Letter To Employee is a critical document used when formally concluding an employment relationship in Ireland. It is typically issued following resignation, redundancy, or mutually agreed termination, and serves as the definitive record of all financial and practical arrangements related to the employee's departure. The document must comply with Irish employment law, including the Payment of Wages Act 1991, Unfair Dismissals Acts 1977-2015, and relevant tax legislation. It typically includes details of final payments, treatment of benefits, company property return requirements, ongoing obligations, and any specific terms agreed between the parties. The letter may also address matters such as references, confidentiality, and release of claims, ensuring a clear and legally sound conclusion to the employment relationship.
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1. Recipient Details and Date: Employee's full name, address, and date of letter
2. Subject Line: Clear indication that this is a Final Settlement Letter
3. Employment Details: Confirmation of employment period, position, and termination date
4. Final Payment Summary: Overview of all payments due, including salary, notice pay, and statutory entitlements
5. Tax Treatment: Explanation of how different payment elements will be taxed
6. Company Property: Requirements for returning company property
7. Full and Final Settlement: Statement confirming this represents full and final settlement
8. Confidentiality: Reminder of ongoing confidentiality obligations
9. Reference Provision: Details of any agreed reference arrangement
10. Acknowledgment: Space for employee signature to acknowledge receipt and acceptance
1. Redundancy Payment: Include when termination is due to redundancy, detailing statutory and any enhanced redundancy payments
2. Garden Leave: Include when employee is placed on garden leave during notice period
3. Post-Employment Restrictions: Reference to any applicable post-employment restrictions from employment contract
4. Outstanding Grievances: Include when addressing resolution of any pending grievances
5. Medical Insurance: Include when addressing continuation or termination of medical benefits
6. Share Options/Long-Term Incentives: Include when addressing treatment of outstanding share options or LTIs
7. Legal Fees: Include when company is contributing to employee's legal fees
8. Release of Claims: Include when settlement includes waiver of potential claims
1. Schedule 1 - Payment Calculation: Detailed breakdown of all payment components including basic pay, notice pay, holiday pay, and any other entitlements
2. Schedule 2 - Benefits Summary: List of benefits and their treatment post-termination
3. Schedule 3 - Company Property Checklist: Itemized list of company property to be returned
4. Appendix A - Reference Template: Agreed format and content of employment reference
5. Appendix B - Tax Declaration Form: Required tax forms for final payment processing
Relevant legal definitions
Termination Date
Final Salary
Notice Period
Notice Pay
Garden Leave
Accrued Holiday Pay
Ex-gratia Payment
Statutory Redundancy Payment
Company Property
Confidential Information
Full and Final Settlement
Basic Pay
Gross Pay
Tax Year
P45
Reference
Benefits
Share Options
Settlement Sum
Payment Date
Restrictive Covenants
Claims
Outstanding Expenses
Bonus
Commission
Group Company
Professional Advisers
Final Salary
Notice Period
Notice Pay
Garden Leave
Accrued Holiday Pay
Ex-gratia Payment
Statutory Redundancy Payment
Company Property
Confidential Information
Full and Final Settlement
Basic Pay
Gross Pay
Tax Year
P45
Reference
Benefits
Share Options
Settlement Sum
Payment Date
Restrictive Covenants
Claims
Outstanding Expenses
Bonus
Commission
Group Company
Professional Advisers
Clauses
Employment Termination
Final Payment
Notice Period
Holiday Pay
Redundancy Payment
Tax Treatment
Benefits Cessation
Company Property Return
Confidentiality
Non-Disclosure
Reference Provision
Full and Final Settlement
Claims Waiver
Post-Employment Restrictions
Garden Leave
Expenses Reimbursement
Share Options
Bonus Treatment
Company Car
Medical Insurance
Pension Arrangements
Outstanding Loans
Acknowledgment and Acceptance
Legal Advice
Governing Law
Data Protection
Return of Documents
Intellectual Property
Final Payment
Notice Period
Holiday Pay
Redundancy Payment
Tax Treatment
Benefits Cessation
Company Property Return
Confidentiality
Non-Disclosure
Reference Provision
Full and Final Settlement
Claims Waiver
Post-Employment Restrictions
Garden Leave
Expenses Reimbursement
Share Options
Bonus Treatment
Company Car
Medical Insurance
Pension Arrangements
Outstanding Loans
Acknowledgment and Acceptance
Legal Advice
Governing Law
Data Protection
Return of Documents
Intellectual Property
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Professional Services
Education
Construction
Telecommunications
Hospitality
Public Sector
Energy
Transportation
Media and Entertainment
Pharmaceutical
Relevant Teams
Human Resources
Legal
Finance
Payroll
Compliance
Employee Relations
People Operations
Executive Leadership
Risk Management
Relevant Roles
HR Director
HR Manager
Legal Counsel
Employment Law Specialist
Payroll Manager
Finance Director
HR Business Partner
Employee Relations Manager
Compensation and Benefits Manager
HR Operations Manager
Chief Human Resources Officer
People Operations Director
Global Mobility Manager
HR Compliance Manager
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