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Employment Intake Form

Employment Intake Form Template for Indonesia

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Key Requirements PROMPT example:

Employment Intake Form

"I need an Employment Intake Form for our Indonesian tech company that operates in Jakarta and Bali, compliant with local regulations and including sections for remote work arrangements, technical skills assessment, and data privacy consent for our international data processing activities - planned implementation by March 2025."

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Document background
The Employment Intake Form is a crucial document used during the employee onboarding process in Indonesia. It is designed to collect all necessary information required by Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations. This form should be used at the commencement of employment to gather essential employee data, including personal details, employment information, social security registration requirements, and other relevant documentation. The form ensures compliance with local regulatory requirements while establishing proper employment records. It supports various administrative processes including payroll setup, benefits administration, and mandatory government reporting. The document is structured to accommodate both local and foreign employees, incorporating all necessary fields for work permit verification and social security registration as required by Indonesian authorities.
Suggested Sections

1. Personal Information: Basic employee details including full legal name, place and date of birth, national ID number (NIK), and contact information

2. Family Information: Details of marital status, spouse, children, and emergency contacts as required for social security (BPJS) registration

3. Educational Background: Information about formal education, certifications, and professional qualifications

4. Employment Details: Position, department, employment status (permanent/fixed-term), start date, and reporting structure

5. Compensation Information: Salary details, bank account information for payment, and tax registration number (NPWP)

6. Social Security Registration: BPJS Ketenagakerjaan and BPJS Kesehatan registration details and membership numbers

7. Work Eligibility: Information confirming legal right to work in Indonesia, including relevant permits for foreign workers if applicable

8. Health Information: Basic health information required by Indonesian labor law, including any relevant medical conditions affecting work

Optional Sections

1. Previous Employment History: Details of past employment - optional for entry-level positions but recommended for experienced hires

2. Skills Assessment: Specific skills inventory section - used when hiring for technical or specialized positions

3. Language Proficiency: Details of language abilities - included when language skills are relevant to the position

4. Professional References: Reference contact information - optional for entry-level positions but recommended for senior roles

5. Benefit Selections: Optional benefits choices - included when company offers multiple benefit options

6. Vehicle Registration: Details of personal vehicle if company provides parking or transportation allowance

7. Union Membership: Union-related information - required only if workplace has active union representation

Suggested Schedules

1. Required Document Checklist: List of mandatory documents to be submitted with the form (e.g., ID card, family card, certificates)

2. Employee Consent Forms: Data protection consent and information usage authorization forms as per Law No. 27 of 2022

3. Tax Documentation: List of required tax-related documents and forms

4. Medical Declaration Form: Standard health declaration form as required by Indonesian labor regulations

5. Employment Terms Summary: Summary of key employment terms and conditions for reference

6. Company Policy Acknowledgment: Checklist of company policies reviewed and acknowledged by the employee

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Company
Employee
Permanent Employment
Fixed-Term Employment
Probation Period
Working Hours
Overtime
Basic Salary
Compensation
Benefits
BPJS Ketenagakerjaan
BPJS Kesehatan
Personal Data
Confidential Information
Immediate Family Member
Emergency Contact
Reporting Manager
Department
Work Location
Employment Start Date
Employment Status
Tax Registration Number (NPWP)
National Identity Number (NIK)
Family Card (KK)
Work Permit (KITAS)
Social Security Programs
Medical Declaration
Professional Qualifications
Company Policies
Standard Working Days
Clauses
Personal Information Collection
Data Protection and Privacy
Consent for Data Processing
Document Submission Requirements
Information Accuracy Declaration
Employment Status Declaration
Social Security Registration
Medical Information Disclosure
Emergency Contact Authorization
Tax Information Declaration
Educational Background Verification
Previous Employment Verification
Reference Check Authorization
Identity Verification
Work Permit Requirements
Family Information Disclosure
Bank Account Details
Company Property Access
Acknowledgment of Company Policies
Information Update Obligation
Declaration of Authenticity
Background Check Authorization
Confidentiality Agreement
Document Retention
Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Mining

Agriculture

Hospitality

Professional Services

Logistics

Energy

Telecommunications

Media & Entertainment

Relevant Teams

Human Resources

People Operations

Legal

Compliance

Payroll

Administration

Operations

Relevant Roles

HR Manager

HR Director

HR Administrator

Recruitment Manager

Payroll Manager

Office Manager

HR Business Partner

People Operations Manager

Talent Acquisition Specialist

HR Coordinator

Compliance Officer

Legal Counsel

Operations Manager

Administrative Manager

Industries
Law No. 13 of 2003 on Manpower (Undang-Undang Ketenagakerjaan): The primary employment law in Indonesia that governs employment relationships, including minimum requirements for employment contracts, working conditions, and employee rights
Law No. 11 of 2020 on Job Creation (Omnibus Law): Recent reform law that amended various provisions of the Manpower Law, including changes to fixed-term employment contracts and outsourcing regulations
Government Regulation No. 35 of 2021: Implementing regulation for the Omnibus Law regarding fixed-term employment, outsourcing, working hours, and employment termination
Law No. 27 of 2022 on Personal Data Protection: Regulates the collection and processing of personal data, including employee information, and requires consent for data collection
Law No. 40 of 2004 on National Social Security System: Mandates participation in social security programs (BPJS), including health insurance and employment security
Minister of Manpower Regulation No. 7 of 2013: Regulates the minimum information required in employment documentation and registration requirements
Law No. 39 of 1999 on Human Rights: Ensures non-discrimination in employment and protection of fundamental human rights in the workplace
Law No. 24 of 2011 on Social Security Administrative Bodies: Establishes the framework for social security administration and required employee registration information
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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