Employment Intake Form for Hong Kong

Employment Intake Form Template for Hong Kong

A comprehensive employee information collection form compliant with Hong Kong employment laws and regulations, designed to gather essential personal, professional, and employment-related data from new hires. The document ensures compliance with the Employment Ordinance, Personal Data (Privacy) Ordinance, and other relevant Hong Kong legislation while facilitating efficient employee onboarding and record-keeping. It includes sections for personal information, employment details, compensation arrangements, and necessary declarations, structured to meet both legal requirements and organizational needs.

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What is a Employment Intake Form?

The Employment Intake Form serves as a fundamental document in the Hong Kong employment process, designed to initiate the formal employment relationship between an employer and a new hire. This form is typically used during the onboarding process to collect essential information required for employment records, statutory compliance, and internal administration. The document ensures adherence to Hong Kong's Employment Ordinance, data privacy laws, and other relevant regulations while gathering necessary details about the employee's personal information, professional background, and employment terms. It supports various HR functions including payroll setup, benefits administration, and regulatory reporting, while providing a standardized approach to employee data collection across the organization.

What sections should be included in a Employment Intake Form?

1. Personal Information: Basic details including full name, HKID/passport number, date of birth, contact information, and emergency contact details

2. Employment Status: Information about right to work in Hong Kong, including citizenship status, visa details if applicable

3. Contact Details: Residential address, correspondence address, phone numbers, email addresses

4. Position Information: Job title, department, reporting line, employment start date, employment type (full-time/part-time)

5. Compensation Details: Basic salary, allowances, payment method, bank account information for salary transfer

6. MPF Details: Mandatory Provident Fund scheme information and relevant contribution details

7. Medical Information: Basic health information, existing medical conditions relevant to work, emergency medical contact

8. Academic & Professional Qualifications: Education history, professional certifications, and relevant qualifications

9. Declaration & Consent: Employee's declaration of information accuracy and consent for data processing

What sections are optional to include in a Employment Intake Form?

1. Dependents Information: Details of dependents for benefits coverage, applicable if company provides family benefits

2. Previous Employment: Work history details, required for senior positions or specific roles requiring experience verification

3. Skills Assessment: Specific skills and competencies section, used for technical or specialized positions

4. Language Proficiency: Language skills assessment, relevant for positions requiring specific language capabilities

5. Disability Accommodation: Section for declaring any disabilities requiring workplace accommodations

6. Vehicle & License Information: Required for positions involving driving or transport responsibilities

7. Security Clearance: Additional security information for positions requiring special access or clearance

What schedules should be included in a Employment Intake Form?

1. Schedule 1 - Required Documents Checklist: List of documents to be submitted with the form (ID copies, certificates, etc.)

2. Schedule 2 - Personal Data Collection Statement: Detailed statement on how personal data will be collected, used, and stored as per PDPO requirements

3. Schedule 3 - Medical Examination Form: Standard medical examination form if required for the position

4. Schedule 4 - Employee Benefits Summary: Overview of applicable employee benefits and eligibility criteria

5. Appendix A - Code of Conduct Acknowledgment: Company code of conduct and ethics acknowledgment form

6. Appendix B - IT Systems Access Form: Form for requesting necessary IT system access and permissions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Logistics

Media and Entertainment

Real Estate

Telecommunications

Energy

Public Sector

Relevant Teams

Human Resources

Finance

Legal

Operations

Information Technology

Sales

Marketing

Customer Service

Research and Development

Administration

Compliance

Risk Management

Facilities Management

Supply Chain

Relevant Roles

Chief Executive Officer

Director

Manager

Supervisor

Officer

Executive

Associate

Administrator

Coordinator

Specialist

Analyst

Engineer

Developer

Consultant

Assistant

Representative

Technician

Operator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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