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Employment Intake Form

Employment Intake Form Template for Singapore

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Key Requirements PROMPT example:

Employment Intake Form

"I need an Employment Intake Form for our Singapore tech startup that's compliant with local data protection laws and includes specific sections for collecting information about remote work preferences and technical certifications, as we're planning to hire 50 software developers in March 2025."

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What is a Employment Intake Form?

The Employment Intake Form is a crucial document used in Singapore's employment framework to gather necessary information when onboarding new employees. It serves as the primary collection point for employee data required by various Singapore employment laws, including the Employment Act, PDPA, and CPF Act. The form typically includes sections for personal information, employment details, statutory declarations, and consent forms. Organizations use this intake form to ensure compliance with local regulations while standardizing their onboarding process. The document is designed to capture all necessary information for proper employment documentation, payroll setup, and statutory benefits administration.

What sections should be included in a Employment Intake Form?

1. Personal Information: Collection of basic details including name, NRIC/FIN, contact information, address, nationality, date of birth

2. Employment Details: Position, department, reporting structure, employment start date, employment status (full-time/part-time)

3. Compensation Information: Basic salary, allowances, benefits structure, CPF contribution details

4. Work Authorization: Immigration status, work pass type and details, passport information

5. Emergency Contact Information: Emergency contact person details including relationship, contact numbers

What sections are optional to include in a Employment Intake Form?

1. Family Information: Details of dependents including spouse and children, relevant for benefits claims and leave entitlements

2. Medical Information: Relevant medical conditions, restrictions, and health declarations for workplace safety compliance

3. Previous Employment: Work history, references, and relevant experience information for background verification

4. Skills and Qualifications: Educational background, professional certifications, and specific skill sets

What schedules should be included in a Employment Intake Form?

1. Schedule A - Data Protection Consent Form: PDPA compliance documentation for personal data collection and usage

2. Schedule B - Medical Insurance Declaration: Health coverage preferences and insurance scheme participation details

3. Schedule C - Bank Account Details: Payment information form for salary disbursement and reimbursements

4. Schedule D - Employment Terms Acknowledgment: Employee's confirmation of understanding and acceptance of employment terms

5. Schedule E - CPF Declaration: Central Provident Fund contribution acknowledgment and relevant declarations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant legal definitions
Employer
Employee
Personal Data
Confidential Information
Employment Start Date
Probation Period
Work Location
Basic Salary
CPF Contributions
Working Hours
Immediate Family Members
Dependents
Emergency Contact
Work Pass
NRIC/FIN Number
Employment Pass
S Pass
Work Permit
Bank Account Details
Medical Benefits
Insurance Coverage
Reporting Manager
Department
Position
Job Grade
Employment Status
Notice Period
Personal Identification Documents
Educational Qualifications
Professional Certifications
Clauses
Personal Information
Employment Details
Immigration Status
Compensation Details
Emergency Contact Information
Data Protection Consent
Medical Declaration
Employee Benefits
Bank Account Details
CPF Declaration
Educational Background
Employment History
Skills and Qualifications
Statutory Declarations
Health and Safety
Acknowledgment and Consent
Criminal Record Declaration
Tax Information
Family Information
Insurance Coverage
Professional Certifications
References
Dependents Information
Work Schedule Preferences
Conflict of Interest Declaration
Industries

Employment Act (Chapter 91): Primary legislation governing basic employment terms and conditions including working hours, rest days, overtime regulations, salary protection, payment rules, and leave entitlements

Employment of Foreign Manpower Act: Regulates the employment of foreign workers in Singapore, including work pass requirements and conditions for foreign employment

Personal Data Protection Act (PDPA): Governs the collection, use, and disclosure of personal data, establishing requirements for data protection in employment context

Central Provident Fund Act: Mandates social security savings system, including employer and employee contribution rates and obligations

Workplace Safety and Health Act: Establishes requirements for workplace safety, health protection measures, and occupational health standards

Industrial Relations Act: Regulates relations between employers and employees, including union membership considerations and collective bargaining

Employment Claims Act: Provides framework for employment dispute resolution and claim procedures

Retirement and Re-employment Act: Specifies provisions related to retirement age and re-employment of older workers

Child Development Co-Savings Act: Covers maternity and childcare leave provisions, including government-paid leave schemes

Income Tax Act: Establishes requirements for tax declarations and employment-related tax obligations

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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