Legal Templates
Project Intake Form

Project Intake Form Template for Singapore

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Key Requirements PROMPT example:

Project Intake Form Template

I need a Project Intake Form Template for a large-scale IT infrastructure upgrade project in our Singapore office, with specific emphasis on data protection compliance and detailed resource allocation sections as we're planning to involve multiple departments and external vendors.

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What is a Project Intake Form?

The Project Intake Form Template is a crucial document used in Singapore's business environment to standardize the project initiation process. It enables organizations to collect consistent information about proposed projects, ensuring compliance with local regulations while facilitating informed decision-making. The template captures essential details including project scope, resource requirements, risk assessments, and business justification, allowing stakeholders to evaluate proposals effectively. This document is particularly important in Singapore's highly regulated business environment, where proper documentation and compliance are essential for project approval and governance.

What sections should be included in a Project Intake Form?

1. Project Overview: Basic project information including name, description, objectives, and scope

2. Project Sponsor Details: Information about the requesting department/individual and project authorization

3. Business Case: Project justification, expected benefits, and alignment with organizational goals

4. Resource Requirements: Required personnel, equipment, budget, and timeline estimates

5. Risk Assessment: Initial identification of project risks and potential mitigation strategies

What sections are optional to include in a Project Intake Form?

1. Stakeholder Analysis: Detailed analysis of project stakeholders - recommended for complex projects with multiple stakeholders

2. Technical Requirements: Specific technical specifications and requirements - recommended for technology or infrastructure projects

3. Compliance Requirements: Industry-specific regulatory requirements - recommended for regulated industries or when specific compliance needs exist

What schedules should be included in a Project Intake Form?

1. Budget Breakdown: Detailed cost estimates and budget allocation

2. Project Timeline: Detailed project schedule and milestones

3. Resource Matrix: Detailed breakdown of required resources and their allocation

4. Risk Register: Comprehensive list of identified risks and mitigation strategies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant legal definitions
Project
Project Sponsor
Business Case
Deliverables
Project Timeline
Success Criteria
Project Budget
Resource Requirements
Risk Level
Project Priority
Stakeholders
Project Manager
Project Team
Scope
Dependencies
Milestones
Business Objectives
ROI (Return on Investment)
Project Classification
Approval Authority
Change Control
Project Phase
Project Portfolio
Assumptions
Constraints
Technical Requirements
Quality Standards
Compliance Requirements
Project Documentation
Governance Framework
Industries

Personal Data Protection Act (PDPA): Key legislation governing collection, storage, and handling of personal data including consent requirements, data storage protocols, cross-border transfer regulations, and purpose limitation principles

Contract Law (Chapter 2): Fundamental Singapore contract law covering formation of contracts, terms and conditions, and consideration aspects essential for project agreements

Electronic Transactions Act (ETA): Legislation governing electronic signatures, digital documentation requirements, and validity of electronic forms in project documentation

Employment Act: Regulations concerning workforce management, working hours, conditions, and project team composition requirements if hiring is involved

Copyright Act: Laws governing intellectual property rights, ownership of project deliverables, and licensing requirements for project outputs

Companies Act: Corporate governance requirements, business registration details, and project authorization levels for corporate entities

Competition Act: Legislation ensuring fair competition, proper market conduct, and prevention of anti-competitive practices in project execution

Consumer Protection (Fair Trading) Act: Laws protecting consumer rights and ensuring fair trading practices for consumer-facing project elements

Professional Industry-Specific Regulations: Sector-specific compliance requirements, standards, and certifications depending on project nature (e.g., financial services, healthcare)

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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