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Creative Intake Form

Creative Intake Form Template for Indonesia

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Key Requirements PROMPT example:

Creative Intake Form

"I need a Creative Intake Form for my digital marketing agency in Jakarta that will be used to receive and process artwork submissions from freelance graphic designers, with particular emphasis on digital rights management and social media usage permissions."

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Document background
The Creative Intake Form is designed to streamline the process of submitting and reviewing creative works in Indonesia while ensuring legal compliance and protecting intellectual property rights. This document is typically used when organizations need to receive, evaluate, and process creative submissions from internal or external creators. The form includes detailed sections for project specifications, rights management, and technical requirements, all aligned with Indonesian legal requirements, particularly Law No. 28 of 2014 on Copyright and related creative industry regulations. The Creative Intake Form serves as a crucial tool for maintaining proper documentation, establishing clear ownership and usage rights, and ensuring data protection compliance in creative projects.
Suggested Sections

1. Creator Information: Basic details of the creator including name, contact information, professional background, and portfolio links

2. Project Details: Comprehensive description of the creative work being submitted, including type of work, format, dimensions, and technical specifications

3. Rights and Ownership: Declaration of original ownership, confirmation that the work is free from third-party claims, and details of any third-party materials used

4. Usage Rights: Specification of rights being granted, including territory, duration, and scope of use

5. Submission Requirements: Technical specifications, format requirements, and submission guidelines for the creative work

6. Review Process: Overview of how the submitted work will be reviewed, evaluated, and approved

7. Confidentiality: Terms regarding the confidential treatment of submitted information and materials

8. Data Protection: Terms for handling personal data in compliance with Indonesian data protection laws

Optional Sections

1. Collaboration Details: Used when the creative work involves multiple creators or collaborative elements

2. Budget Information: Include when the submission requires cost estimates or budget proposals

3. Timeline and Milestones: Required for projects with specific delivery schedules or phase-based submissions

4. Technical Requirements: Include for digital works requiring specific technical specifications or compatibility requirements

5. Previous Versions: Used when the submission is an iteration or modification of previously submitted work

6. Client Brief: Include when the creative work is being developed in response to specific client requirements

7. Distribution Rights: Required when the work may be distributed across multiple channels or platforms

Suggested Schedules

1. Technical Specifications: Detailed technical requirements and guidelines for the creative work

2. Submission Checklist: Comprehensive list of required elements and materials for submission

3. Rights Assignment Form: Formal documentation of intellectual property rights transfer or licensing

4. Reference Materials: Additional documents, inspiration, or guidelines provided for the creative work

5. Fee Schedule: Breakdown of costs and payment terms if applicable

6. Style Guide: Brand guidelines, visual standards, or creative direction requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Creative Work
Creator
Intellectual Property Rights
Original Work
Derivative Work
Confidential Information
Personal Data
Usage Rights
License
Submission Date
Approval Process
Technical Specifications
Deliverables
Third-Party Materials
Commercial Use
Review Period
Modifications
Digital Rights
Distribution Rights
Moral Rights
Project Brief
Style Guide
Brand Guidelines
Format Requirements
Submission Platform
Revision Cycle
Final Approval
Quality Standards
Copyright Notice
Attribution Requirements
Relevant Industries

Advertising

Graphic Design

Digital Media

Publishing

Entertainment

Fashion

Gaming

Animation

Photography

Music

Film and Television

Web Design

Industrial Design

Interior Design

Fine Arts

Relevant Teams

Creative Operations

Legal

Compliance

Brand Management

Creative Services

Digital Production

Content Management

Project Management

Rights Management

Creative Studio

Design

Marketing

Production

Relevant Roles

Creative Director

Art Director

Project Manager

Content Manager

Brand Manager

Digital Producer

Creative Producer

Legal Counsel

Compliance Officer

Rights Manager

Creative Operations Manager

Design Manager

Production Manager

Marketing Manager

Creative Services Manager

Industries
Law No. 28 of 2014 on Copyright: Indonesia's primary copyright law that protects creative works including literary, artistic, musical works, and derivatives. Essential for establishing ownership and rights transfer of creative works.
Indonesian Civil Code (KUHPerdata): Provides the fundamental contract law principles including requirements for valid agreements, rights and obligations of parties, and contract formation rules.
Law No. 13 of 2003 on Employment: Regulates employment relationships and working conditions, relevant if the creative work involves employment relationships rather than freelance arrangements.
Government Regulation No. 71 of 2019 on Electronic Systems and Transactions: Governs electronic transactions and digital rights management, particularly relevant for digital creative works and online submissions.
Law No. 11 of 2008 on Electronic Information and Transactions (ITE Law): Regulates electronic transactions and protects electronic business records, relevant for digital creative submissions and agreements.
Law No. 24 of 2019 on Creative Economy: Specifically addresses the creative economy sector, providing framework for creative industries and their development.
Law No. 27 of 2022 on Personal Data Protection: Indonesia's data protection law, crucial for handling personal information of creative professionals and ensuring privacy compliance.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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