Creative Intake Form for Canada

Creative Intake Form Template for Canada

A Creative Intake Form is a comprehensive document used in Canadian jurisdictions to capture essential information about creative works and their creators. This document serves as the initial point of contact between creative professionals and commissioning organizations, collecting vital details about the creative work, technical specifications, usage rights, and creator information. The form ensures compliance with Canadian copyright law, privacy regulations, and provincial electronic commerce requirements while establishing clear parameters for the creative collaboration.

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What is a Creative Intake Form?

The Creative Intake Form is a fundamental document used when organizations need to collect detailed information about creative works and their creators in compliance with Canadian legislation. This form is typically employed at the beginning of a creative engagement to gather comprehensive information about the work being submitted, including technical specifications, usage rights, and creator details. The document ensures proper documentation of ownership, rights, and permissions while adhering to Canadian copyright laws, privacy regulations (PIPEDA), and provincial requirements. It serves as a crucial first step in establishing professional creative relationships and managing creative assets effectively.

What sections should be included in a Creative Intake Form?

1. Creator Information: Basic contact details, professional name, legal name, and preferred contact method

2. Project Overview: Brief description of the creative work or project being submitted

3. Work Details: Specific information about the creative work including medium, dimensions, duration, or format

4. Rights and Ownership: Declaration of ownership and confirmation that the work is original

5. Technical Specifications: Technical requirements, file formats, or physical specifications of the work

6. Usage Rights: Intended usage rights and any existing licenses or restrictions

7. Payment Information: Creator's payment details and preferred payment method

8. Consent and Authorization: Creator's consent for collection and use of information provided

What sections are optional to include in a Creative Intake Form?

1. Collaboration Details: Used when the work involves multiple creators or collaborators

2. Previous Publication History: Include when needed to track prior usage or publication of the work

3. Portfolio/Previous Work: Optional section for including references to past works or portfolio

4. Special Requirements: Add when the creator has specific handling or presentation requirements

5. Marketing Preferences: Optional section for capturing preferences about how the work can be promoted

6. Cultural/Sensitivity Considerations: Include when working with culturally sensitive content or indigenous works

7. Agency Information: Used when the creator is represented by an agency or manager

What schedules should be included in a Creative Intake Form?

1. Schedule A - Work Specifications: Detailed technical requirements and specifications for the creative work

2. Schedule B - Rights Assignment Details: Comprehensive breakdown of rights being granted or retained

3. Schedule C - Fee Schedule: Breakdown of payment terms, rates, and payment schedule if applicable

4. Appendix 1 - Sample Release Forms: Standard release forms for different types of usage

5. Appendix 2 - Technical Guidelines: Specific technical guidelines and requirements for submission

6. Appendix 3 - Terms and Conditions: Standard terms and conditions for creative submissions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Media & Entertainment

Advertising

Publishing

Digital Content Creation

Fine Arts

Gaming

Film & Television

Music Industry

Graphic Design

Photography

Fashion

Cultural Heritage

Marketing & Communications

Relevant Teams

Creative Operations

Content Acquisition

Legal

Rights Management

Digital Assets

Creative Services

Production

Content Management

Project Management

Creative Studio

Relevant Roles

Creative Director

Content Manager

Rights Manager

Project Manager

Art Director

Production Coordinator

Legal Counsel

Content Acquisition Specialist

Creative Producer

Digital Assets Manager

Creative Operations Manager

Talent Coordinator

Creative Services Manager

Content Licensing Specialist

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What is a Creative Intake Form?

What sections should be included in a Creative Intake Form?

What sections are optional to include in a Creative Intake Form?

What schedules should be included in a Creative Intake Form?

Authors

Alex Denne

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