Creative Intake Form Template for Philippines

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Key Requirements PROMPT example:

Creative Intake Form

"I need a Creative Intake Form for my digital marketing agency in Manila, specifically for handling social media content creation projects with multiple revisions and tight turnaround times, targeting completion by March 2025."

Document background

The Creative Intake Form serves as an essential document for initiating creative projects in the Philippines, ensuring compliance with local intellectual property laws and business regulations. This document is typically used at the beginning of any creative engagement to clearly define project scope, requirements, and deliverables. It helps prevent misunderstandings by documenting client expectations, technical specifications, and usage rights while adhering to Philippine legal requirements. The form is designed to protect both creative professionals and their clients by establishing clear parameters for the creative work, timeline, and deliverables. It's particularly valuable in the Philippine market where creative industries are rapidly growing and there's an increasing need for standardized project documentation.

Suggested Sections

1. Client Information: Basic details about the client including company name, contact person, address, contact details, and business registration information

2. Project Overview: High-level description of the creative project, including project name, target completion date, and primary objectives

3. Creative Brief: Detailed specifications of the creative work required, including style preferences, target audience, and desired outcomes

4. Budget Information: Project budget details, payment terms, and any specific financial requirements or constraints

5. Timeline and Milestones: Breakdown of project phases, delivery dates, and key milestone requirements

6. Technical Requirements: Specific technical specifications, file formats, dimensions, or platform requirements for the deliverables

7. Usage Rights: Intended use of the creative work, including platforms, territories, and duration of usage

8. Approval Process: Definition of the review and approval workflow, including number of revision rounds and stakeholders involved

Optional Sections

1. Reference Materials: Section for attaching or linking to inspiration, competitor examples, or brand guidelines - include when the client has specific visual references

2. Team Structure: Details about team members involved and their roles - include for larger projects with multiple stakeholders

3. Content Requirements: Section for content specifications and copy requirements - include when the project involves textual elements

4. Marketing Integration: Details about how the creative work fits into broader marketing strategy - include for marketing-focused projects

5. Accessibility Requirements: Specific requirements for accessibility compliance - include when creating digital or public-facing materials

6. Localization Needs: Requirements for multiple language versions or cultural adaptations - include for international projects

Suggested Schedules

1. Project Deliverables Checklist: Detailed list of all required deliverables with specifications

2. Brand Guidelines: Client's brand guidelines and requirements for maintaining brand consistency

3. Rate Card: Breakdown of costs for different types of creative services and additional charges

4. Technical Specifications Sheet: Detailed technical requirements and specifications for all deliverables

5. Revision Policy: Detailed explanation of the revision process and associated terms

6. Asset Release Form: Form for documenting transfer of rights for any assets provided by the client

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Advertising

Marketing

Graphic Design

Digital Media

Film and Video Production

Web Development

Animation

Photography

Fashion

Publishing

Gaming

Interior Design

Architecture

Branding

Social Media

Relevant Teams

Creative Services

Project Management

Account Management

Production

Client Services

Business Development

Legal

Operations

Marketing

Digital

Design Studio

Relevant Roles

Creative Director

Project Manager

Account Executive

Art Director

Graphic Designer

Content Manager

Marketing Manager

Brand Manager

Production Manager

Digital Designer

Client Services Manager

Business Development Manager

Legal Counsel

Freelance Artist

Creative Coordinator

Operations Manager

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