Staff Confirmation Letter Template for Hong Kong

1. Letter Header: Company letterhead, date, and employee's name and address

2. Subject Line: Clear indication that this is a confirmation of employment letter

3. Confirmation Statement: Clear statement confirming successful completion of probation and confirmation of permanent employment

4. Effective Date: Specification of when the confirmation takes effect

5. Position and Department: Confirmation of job title and department

6. Reporting Relationship: Specification of immediate supervisor or reporting structure

7. Key Employment Terms: Reference to continuation of existing employment terms including salary, benefits, and working hours

8. Closing: Congratulatory note and welcome to permanent employment

9. Signature Block: Space for authorized signatory, typically HR Director or Department Head

10. Acknowledgment: Space for employee's signature and date of acceptance

1. Updated Benefits Schedule: Detailed breakdown of all applicable benefits post-confirmation - attach if benefits package is complex

2. Job Description: Detailed job responsibilities and expectations - attach if role has been modified

3. Organization Chart: Current organizational structure showing employee's position - attach for management roles