Signature Authorization Form for Hong Kong

Signature Authorization Form Template for Hong Kong

A comprehensive legal document governed by Hong Kong law that formally delegates signature authority from one party (the principal) to another (the authorized signatory). It establishes the scope, limitations, and conditions under which the authorized person may sign documents on behalf of the principal. The document complies with Hong Kong's Electronic Transactions Ordinance and relevant corporate laws, incorporating provisions for both electronic and physical signatures. It includes detailed identification requirements, verification procedures, and specific authorizations, making it suitable for both corporate and individual use in Hong Kong's business environment.

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What is a Signature Authorization Form?

The Signature Authorization Form serves as a critical legal instrument in Hong Kong's business and personal affairs, enabling efficient delegation of signing authority while maintaining security and accountability. This document is essential when an individual or organization needs to authorize another party to sign documents on their behalf, whether for a specific transaction or ongoing business operations. It complies with Hong Kong's legal framework, including the Electronic Transactions Ordinance and Companies Ordinance, and can accommodate both electronic and wet-ink signatures. The form typically includes comprehensive details about the principal, authorized signatory, scope of authority, duration, and any limitations, making it suitable for various scenarios from corporate transactions to personal matters. The document's structure ensures clear accountability and helps prevent unauthorized use while facilitating necessary business operations.

What sections should be included in a Signature Authorization Form?

1. Principal Details: Full legal name, identification details, and contact information of the person/entity granting the authorization

2. Authorized Signatory Details: Full legal name, identification details, and contact information of the person being authorized to sign

3. Scope of Authorization: Clear description of what types of documents/transactions the authorized person can sign for

4. Duration of Authority: Specific period for which the authorization is valid, including start and end dates

5. Signature Specifications: Details of accepted signature forms (wet-ink/electronic) and any specific requirements

6. Verification Method: Process for verifying the authorized signature when used

7. Declaration: Statement of truth and authority from the principal granting the authorization

8. Execution Block: Space for signatures of principal, authorized person, and witnesses with dates

What sections are optional to include in a Signature Authorization Form?

1. Revocation Clause: Include when the principal wants to specify conditions under which the authorization can be revoked

2. Multiple Signatory Hierarchy: Include when there are multiple authorized signatories with different levels of authority

3. Electronic Signature Provisions: Include when specifically authorizing electronic signatures and specifying acceptable forms

4. Territorial Limitations: Include when the authorization is limited to specific geographical areas or jurisdictions

5. Company Resolution Reference: Include when the authorization is granted pursuant to a company board resolution

6. Substitute Authority: Include when the authorized person is allowed to delegate their authority in specific circumstances

What schedules should be included in a Signature Authorization Form?

1. Schedule 1 - Specimen Signatures: Contains specimen signatures of all authorized signatories for verification purposes

2. Schedule 2 - Authorized Document Types: Detailed list of specific documents and transactions covered by the authorization

3. Schedule 3 - Authorization Limits: Monetary or transaction limits applicable to the authorization, if any

4. Appendix A - Identity Documentation: Copies of required identification documents for all parties

5. Appendix B - Corporate Documents: Relevant corporate documents if the principal is a company (e.g., board resolution copies)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Sector

Banking

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Banking and Financial Services

Legal Services

Corporate Services

Real Estate

Insurance

Trading and Commerce

Manufacturing

Professional Services

Healthcare

Education

Government and Public Services

Non-Profit Organizations

Relevant Teams

Legal

Compliance

Corporate Secretariat

Administrative

Executive Office

Operations

Finance

Risk Management

Corporate Governance

Human Resources

Relevant Roles

Chief Executive Officer

Managing Director

Company Secretary

Legal Counsel

Compliance Officer

Chief Financial Officer

Director

General Manager

Department Head

Operations Manager

Administrative Officer

Risk Manager

Corporate Governance Officer

Branch Manager

Regional Manager

Executive Assistant

Authorized Representative

Power of Attorney Holder

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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