The Letter for Authorized Person is a mandatory document required under Hong Kong's Buildings Ordinance for any significant building works or developments. This formal appointment letter establishes the legal and professional relationship between the appointing party (typically a property developer or building owner) and the Authorized Person, who must be a registered professional (architect, engineer, or surveyor) recognized by the Buildings Department. The document outlines specific responsibilities, including ensuring compliance with building regulations, supervising construction works, and submitting necessary applications and certificates to authorities. It's particularly crucial as Authorized Persons play a pivotal role in Hong Kong's building control system, serving as the primary point of contact with the Buildings Department and holding statutory responsibilities for ensuring building safety and compliance.
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1. Appointment Details: Specific project information, location, and scope of works for which the AP is being appointed
2. Project Particulars: Details of the building works, lot number, address, and brief description of the proposed works
3. Scope of Services: Comprehensive list of duties and responsibilities as an AP under the Buildings Ordinance
4. Professional Fees: Fee structure, payment terms, and schedule of payments
5. Duration of Appointment: Period of appointment and any provisions for extension
6. Statutory Obligations: Reference to key obligations under the Buildings Ordinance and other relevant regulations
7. Professional Indemnity: Confirmation of professional indemnity insurance coverage
1. Additional Services: Used when the AP is required to provide services beyond standard statutory duties
2. Site Supervision Plan: Include when specific site supervision requirements need to be outlined
3. Termination Provisions: Include when specific termination conditions need to be detailed beyond standard provisions
4. Limitation of Liability: Optional clause to define specific liability limitations, if agreed
5. Conflict Resolution: Include when specific dispute resolution procedures are required
1. Schedule 1 - Project Details: Detailed description of the project, including drawings reference numbers and submission details
2. Schedule 2 - Fee Schedule: Breakdown of professional fees and payment milestones
3. Schedule 3 - Scope of Services: Detailed listing of all services to be provided, including both statutory and additional services if any
4. Appendix A - Site Supervision Plan: Technical supervision requirements and schedule, if required
5. Appendix B - Key Personnel: List of key personnel involved in the project, including any registered structural engineer or registered geotechnical engineer
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