A Lease Extension Letter is used when parties to an existing lease agreement in Hong Kong wish to extend their landlord-tenant relationship beyond the original lease term without creating an entirely new lease agreement. This document type is particularly relevant when both parties are satisfied with the existing lease terms and simply want to extend the duration. The letter must comply with Hong Kong's property laws, particularly the Landlord and Tenant (Consolidation) Ordinance, and typically includes key information such as the extension period, any rent adjustments, and confirmation of continuing terms. It offers a more efficient alternative to drafting a new lease while maintaining legal certainty and protecting both parties' interests under Hong Kong law.
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1. Letter Header: Date, addresses of both parties, and reference number of original lease
2. Reference to Original Lease: Clear identification of the original lease agreement including its date, parties, and property details
3. Extension Terms: Specific details of the extension period and commencement date
4. Rent and Payment Terms: Confirmation of rent amount during the extension period and payment arrangements
5. Continuation of Original Terms: Statement confirming all other terms and conditions of the original lease remain in force
6. Execution Block: Space for signatures of both parties and date of signing
1. Modified Terms: Section included when any terms of the original lease are being modified as part of the extension
2. Special Conditions: Any new conditions or requirements specific to the extension period
3. Break Clause: Optional provision allowing either party to terminate the extension early under specified conditions
4. Rent Review Mechanism: Included when there are provisions for rent adjustment during the extension period
5. Stamp Duty Declaration: Statement regarding responsibility for stamp duty payment, if applicable
1. Schedule of Modifications: Detailed list of any modifications to the original lease terms, if applicable
2. Schedule of Rent Payments: Breakdown of rent payments and dates during the extension period, if payment terms are complex
3. Property Condition Report: Updated condition report of the property at the time of extension, if required
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