Question 1

What is a Job Requisition Form

Accepted Answer

The Job Requisition Form is a critical document in Hong Kong's employment ecosystem that serves as the formal trigger for initiating recruitment processes within organizations. It is used whenever a department needs to hire new staff or replace existing employees, requiring formal documentation and approval before recruitment can commence. The form ensures compliance with Hong Kong employment laws, including the Employment Ordinance and various anti-discrimination ordinances, while also satisfying internal control requirements. It typically includes comprehensive details about the position, budget confirmation, business justification, and required approvals from various stakeholders. The Job Requisition Form also serves as an audit trail for hiring decisions and helps organizations maintain consistent hiring practices across departments.

Question 2

What sections should be included in a Job Requisition Form

Accepted Answer

1. Position Information: Basic details including job title, department, reporting relationship, and employment type (permanent/contract/temporary). 2. Job Classification: Position grade/level, salary band, and FTE (Full-Time Equivalent) status. 3. Business Justification: Explanation for the hiring need, including whether it's a replacement or new position, and impact on business operations. 4. Job Requirements: Essential qualifications, skills, experience, and competencies required for the role. 5. Budgetary Information: Proposed salary range, budget code, and confirmation of budget availability. 6. Recruitment Timeline: Desired start date, recruitment urgency level, and key milestone dates. 7. Approval Workflow: Required authorizations from department head, HR, finance, and other relevant stakeholders.

Question 3

What sections are optional to include in a Job Requisition Form

Accepted Answer

1. Replacement Position Details: Used when the requisition is for replacing an existing employee, including details of the departing employee and handover requirements. 2. Special Requirements: For positions requiring specific certifications, security clearances, or compliance with regulatory requirements. 3. Internal Mobility Consideration: Include when the position should first be advertised internally before external recruitment. 4. Project-Specific Information: For project-based roles, including project duration, objectives, and special funding arrangements. 5. Work Arrangement Details: For positions with flexible work arrangements, remote work options, or special scheduling requirements.

Question 4

What schedules should be included in a Job Requisition Form

Accepted Answer

1. Job Description Template: Detailed template for creating the full job description. 2. Budget Verification Form: Financial department's confirmation of budget availability. 3. Organization Chart: Current and proposed organization structure showing the position's placement. 4. Salary Scale Reference: Applicable salary bands and benefits structure for the position level. 5. Required Qualifications Checklist: Detailed checklist of mandatory and preferred qualifications for screening.

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