Building Permit Authorization Letter Template for Hong Kong

When undertaking building works in Hong Kong, you may need to authorize another person to handle permit applications and administrative procedures on your behalf. A Building Permit Authorization Letter is the formal legal document that grants this authority under Hong Kong's Buildings Ordinance (Cap. 123). This letter ensures compliance with local building regulations while allowing you to delegate responsibility to qualified professionals or trusted representatives.

When do you need this document?

You'll require this authorization letter when you cannot personally attend to building permit applications with the Buildings Department. This commonly occurs when you're overseas, managing multiple properties, or working with building professionals like Authorized Persons, Registered Architects, or Engineers who need formal authority to submit applications. The letter is also essential for corporate property owners who must delegate authority through their corporate secretary or designated representative. Additionally, you'll need this document when your authorized representative must make decisions, sign documents, or respond to queries from the Buildings Department regarding your building project.

Key legal considerations

The authorization must clearly specify the scope of delegated authority, whether it's limited to a specific project or grants general building-related powers. You must include complete identification details for both yourself and your authorized representative, including HKID or passport numbers. The letter should reference the specific property by address and lot number, ensuring there's no ambiguity about which property the authorization covers. Consider including witness signatures to strengthen the document's validity, particularly for significant construction projects. Be aware that the Buildings Department may request additional verification of your identity and the authorized person's qualifications, so ensure all details are accurate and current.

Legal requirements in Hong Kong

Under the Buildings Ordinance (Cap. 123) and Building (Administration) Regulations (Cap. 123A), your authorization letter must meet specific formal requirements to be accepted by the Buildings Department. The letter must be dated, signed by you as the property owner, and include your full legal name as it appears on the property title. If you're a company, the authorization must be signed by an authorized officer and may require the company seal. The Buildings Department follows strict procedures outlined in their Practice Notes for Authorized Persons, which may require your authorized representative to have specific professional qualifications. The letter should comply with Building (Planning) Regulations (Cap. 123F) requirements if your project involves planning applications, and you must ensure your representative understands the Construction Workers Registration Ordinance (Cap. 583) implications if construction work is involved.