Workplace Reference Letter Template for Hong Kong

The Workplace Reference Letter is a crucial document in Hong Kong's professional environment, commonly requested during job transitions or career advancement processes. It serves as a formal testimony of an individual's employment history and professional capabilities, provided by a current or former employer. The document must adhere to Hong Kong's legal framework, including the Employment Ordinance, Personal Data (Privacy) Ordinance, and Defamation Ordinance. Reference letters typically include verified employment details, job responsibilities, performance assessments, and professional conduct observations. They are particularly important in Hong Kong's business culture, where formal documentation of employment history carries significant weight in hiring decisions.

1. Letter Header: Company letterhead including full business name, address, and contact details

2. Date: Current date when the reference letter is issued

3. Addressee Information: "To Whom It May Concern" or specific recipient's name and organization if known

4. Employment Confirmation: Statement confirming the employment relationship, including dates of employment and position(s) held

5. Role Description: Brief overview of main responsibilities and duties performed

6. Performance Assessment: Factual statement about the employee's performance, skills, and capabilities

7. Reason for Departure: Brief, neutral statement about why the employment ended (if applicable)

8. Closing Statement: Professional closing with contact information for further inquiries

9. Signature Block: Name, title, and signature of the authorized person writing the reference