Full Authorization Letter for Hong Kong

Full Authorization Letter Template for Hong Kong

A Full Authorization Letter under Hong Kong law is a formal legal document that grants comprehensive authority from one party (the principal) to another (the attorney) to act on their behalf in specified matters. This document, governed by Hong Kong's Powers of Attorney Ordinance (Cap. 31), enables the attorney to make decisions and take actions with the same legal effect as if performed by the principal. The letter must clearly outline the scope of authority, duration, and any limitations while complying with Hong Kong's legal requirements for witnessing and execution.

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What is a Full Authorization Letter?

The Full Authorization Letter is a crucial legal instrument under Hong Kong law that facilitates business and personal affairs by enabling one party to act on behalf of another. This document is particularly valuable when the principal needs to delegate comprehensive authority for specific actions or decisions, whether due to absence, convenience, or business necessity. The letter must comply with Hong Kong's Powers of Attorney Ordinance (Cap. 31) and related regulations, requiring proper execution, witnessing, and sometimes notarization. It typically includes detailed specifications of the granted powers, their duration, and any limitations, making it essential for various business transactions, property dealings, and administrative matters. The Full Authorization Letter's scope can range from managing specific transactions to handling broad business operations, making it a versatile tool in both corporate and personal contexts.

What sections should be included in a Full Authorization Letter?

1. Date and Place of Execution: Clear statement of when and where the authorization letter is being executed

2. Principal's Details: Full name, identification details, and address of the person granting the authorization

3. Attorney's Details: Full name, identification details, and address of the person being granted the authorization

4. Scope of Authorization: Clear and specific description of the powers being granted and what actions the attorney is authorized to take

5. Duration of Authority: Specification of when the authorization begins and ends, including any conditions for termination

6. Principal's Declaration: Statement confirming the principal's legal capacity and voluntary execution of the authorization

7. Execution Block: Space for signatures, witness details, and any required notarization

What sections are optional to include in a Full Authorization Letter?

1. Specific Limitations: Used when there are specific restrictions or conditions on the attorney's authority

2. Substitute Attorney Clause: Include when the attorney should have power to delegate authority to others

3. Governing Law Statement: While implied under Hong Kong law, may be explicitly stated when the authorization might be used in cross-border situations

4. Revocation Procedure: Include when specific procedures for revoking the authorization need to be established

5. Indemnification Clause: Used when the principal wishes to protect the attorney from liability for authorized actions

6. Multiple Language Clause: Include when the authorization letter is prepared in multiple languages

What schedules should be included in a Full Authorization Letter?

1. Schedule A - Specific Powers: Detailed list of specific powers and authorities granted to the attorney

2. Schedule B - Assets List: If the authorization relates to specific assets or accounts, these are listed here

3. Schedule C - Required Forms: Any specific forms or documents that the attorney is authorized to sign

4. Appendix 1 - Identity Documents: Copies of relevant identification documents of both principal and attorney

5. Appendix 2 - Certificate of Capacity: If required, medical or legal certification of the principal's capacity

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Cost

Free to use
Relevant Industries

Financial Services

Real Estate

Legal Services

Healthcare

Education

Manufacturing

Import/Export

Retail

Professional Services

Insurance

Banking

Construction

Technology

Telecommunications

Relevant Teams

Legal

Compliance

Corporate Secretarial

Risk Management

Operations

Administration

Finance

Human Resources

Corporate Governance

Business Development

Executive Management

Relevant Roles

Chief Executive Officer

Managing Director

Company Secretary

Legal Counsel

Compliance Officer

Finance Director

Operations Manager

Human Resources Director

Property Manager

Investment Manager

Business Development Manager

Administrative Officer

Risk Manager

Corporate Governance Officer

Department Head

Regional Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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