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Full Authorization Letter

Full Authorization Letter Template for Hong Kong

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Key Requirements PROMPT example:

Full Authorization Letter

"I need a Full Authorization Letter to appoint my company's CFO as my authorized representative to handle all banking transactions and financial decisions while I'm on sabbatical from March 2025 to September 2025, including the power to sign all financial documents and make investment decisions."

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Document background
The Full Authorization Letter is a crucial legal instrument under Hong Kong law that facilitates business and personal affairs by enabling one party to act on behalf of another. This document is particularly valuable when the principal needs to delegate comprehensive authority for specific actions or decisions, whether due to absence, convenience, or business necessity. The letter must comply with Hong Kong's Powers of Attorney Ordinance (Cap. 31) and related regulations, requiring proper execution, witnessing, and sometimes notarization. It typically includes detailed specifications of the granted powers, their duration, and any limitations, making it essential for various business transactions, property dealings, and administrative matters. The Full Authorization Letter's scope can range from managing specific transactions to handling broad business operations, making it a versatile tool in both corporate and personal contexts.
Suggested Sections

1. Date and Place of Execution: Clear statement of when and where the authorization letter is being executed

2. Principal's Details: Full name, identification details, and address of the person granting the authorization

3. Attorney's Details: Full name, identification details, and address of the person being granted the authorization

4. Scope of Authorization: Clear and specific description of the powers being granted and what actions the attorney is authorized to take

5. Duration of Authority: Specification of when the authorization begins and ends, including any conditions for termination

6. Principal's Declaration: Statement confirming the principal's legal capacity and voluntary execution of the authorization

7. Execution Block: Space for signatures, witness details, and any required notarization

Optional Sections

1. Specific Limitations: Used when there are specific restrictions or conditions on the attorney's authority

2. Substitute Attorney Clause: Include when the attorney should have power to delegate authority to others

3. Governing Law Statement: While implied under Hong Kong law, may be explicitly stated when the authorization might be used in cross-border situations

4. Revocation Procedure: Include when specific procedures for revoking the authorization need to be established

5. Indemnification Clause: Used when the principal wishes to protect the attorney from liability for authorized actions

6. Multiple Language Clause: Include when the authorization letter is prepared in multiple languages

Suggested Schedules

1. Schedule A - Specific Powers: Detailed list of specific powers and authorities granted to the attorney

2. Schedule B - Assets List: If the authorization relates to specific assets or accounts, these are listed here

3. Schedule C - Required Forms: Any specific forms or documents that the attorney is authorized to sign

4. Appendix 1 - Identity Documents: Copies of relevant identification documents of both principal and attorney

5. Appendix 2 - Certificate of Capacity: If required, medical or legal certification of the principal's capacity

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Real Estate

Legal Services

Healthcare

Education

Manufacturing

Import/Export

Retail

Professional Services

Insurance

Banking

Construction

Technology

Telecommunications

Relevant Teams

Legal

Compliance

Corporate Secretarial

Risk Management

Operations

Administration

Finance

Human Resources

Corporate Governance

Business Development

Executive Management

Relevant Roles

Chief Executive Officer

Managing Director

Company Secretary

Legal Counsel

Compliance Officer

Finance Director

Operations Manager

Human Resources Director

Property Manager

Investment Manager

Business Development Manager

Administrative Officer

Risk Manager

Corporate Governance Officer

Department Head

Regional Manager

Industries
Powers of Attorney Ordinance (Cap. 31): Primary legislation governing the creation, execution, and effect of powers of attorney in Hong Kong. It sets out the formal requirements and limitations for creating valid powers of attorney.
Enduring Powers of Attorney Ordinance (Cap. 501): While primarily focused on enduring powers of attorney, this legislation provides important context and requirements that may be relevant to general authorization letters, particularly regarding capacity and execution requirements.
Contract and Rights of Third Parties Ordinance (Cap. 623): Governs the general principles of contract formation and third-party rights, which are relevant as authorization letters create contractual relationships between parties.
Electronic Transactions Ordinance (Cap. 553): Relevant if the authorization letter is to be executed or transmitted electronically, setting out the requirements for valid electronic signatures and documents.
Legal Practitioners Ordinance (Cap. 159): May be relevant if the authorization letter involves legal services or requires certification by legal professionals.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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